CITY OF OVERBROOK

MINUTES REGULAR COUNCIL MEETING February 13, 2008

MEMBERS PRESENT: Don Schultz, Larry Coursen, Dorthy Chikly, Bob Sisson,Tadd Goodyear, Mayor Jack Young.

OTHERS PRESENT: Bob Call, Patty Hylton, Michael Coffman, Ed Harmison, Margaret Steele from KS Gas, Sue Donoho from Embarq, Westar Representative, Joni Winters, Nancy Durbin, Mike Blood, David and Kathy Alcorn, Jon Brady, Beverly Hix, Mandy and Tim McConnell, Sheila Dale, Pat Martin, Lindee Calderwood.

The meeting was called to order by Mayor Young at 7:00 PM after which roll call determined the presence of a quorum.

Minutes: The additions to the December 12, 2007 minutes were approved as read. Minutes were not available for the January 9^th meeting. Motion carried 5-0. Warrants will be discussed during the Treasurer report.

FRANCHISE AGREEMENTS: Representatives from Westar, KS Gas, and Embarq were present to discuss the respective franchise agreements. Westar went first. The current agreement is at 3% on a 5 year review interval. It is a complete pass-thru to the customer. Larry moved, Tadd seconded, to leave the Westar franchise agreement as it is. Motion passed, 4-1.

The franchise agreement with KS Gas is at 3% and expires in April of 2008. Larry moved, Bob seconded, that we renew the agreement at 3%. Motion passed 5-0.

The Embarq franchise agreement was signed in 2001, with a yearly review in January- unless written notice is given to do otherwise. No action was taken.

WATER/SEWER REPORT: Vic Robbins was not present.

UNFINISHED BUSINESS:

The OCED Neighborhood Revitalization Plan was approved by the Council and signed by the Mayor.

Overbrook has been approved for the National Flood Plan Insurance Program. Job evaluations have been conducted but no action was taken. The rate increase for water/sewer will be discussed next meeting. Lindee Calderwood updated the Council on the progress regarding the building at 323 Maple. Michael Coffman and Dorthy Chikly continue to work on the Zoning Ordinance follow-up. The Lake Road entrance to 56 Hwy will be discussed next meeting. The Message Center will be installed once the weather warms up. Information on the grant for the Trails Project was included in the Council’s packet.

NEW BUSINESS:

Don Schultz requested a 15 minute executive session with Michael Coffman to discuss issues related to non-elected personnel. Larry seconded.

At 8:09PM the meeting resumed. No action was taken as a result of the executive session. Tadd and Dorthy will interview applicants for Pool Manager.

The City Clerk Position was offered to Jim Koger. Jim asked some questions and was given some time to consider the offer.

Quarterly budget planning: Bob Sisson will work on Water and Sewer, Tadd Goodyear on Streets, Don Schultz on Law, Dorthy Chikly on the General Fund and the Library, Larry Coursen will work on the Pool.

April was named Fair Housing Month.

By consensus, the Connecting Links Agreement was not approved.

CITY OFFICER REPORTS:

Law Officer Harmison requested that the Council consider a $11.25 pay rate for his part-time officers. Information was presented that illustrated area towns had one full-time Officer per 500 people. Officer Harmison indicated that he thought it was important that we keep our second full-time Officer. Westar can install two security lights for $12.89 each per month. Larry Coursen made a motion to have the two security lights installed; Bob Sisson seconded. Motion carried 5-0.

Maintenance Bob is working with Westar regarding the light at the shop. Harbour Construction will be back soon to sweep the streets. Bob will ask if they can sweep Main Street while they are here. A sidewalk flush out near the Pavillion at the City Lake. Safety cones are in place. He has worked on 2 water breaks. The Highway 56 entrance pothole has been reported twice to the State for repair. Bob is to talk to Todd Goodyear about the backflow preventer at McAnulty’s. Bob will soon be hauling gravel behind the businesses. Bob asked for better instructions be given to the workers handling the Citywide cleanup in April.

Treasurer Patty presented the warrant list, after review, a motion was made to pay the warrants. Motion carried.

Patty is working on monthly transfers. The patrol car has been paid off. If budget meetings are set up, please give Patty notice so she can prepare necessary reports. We will need to pay 85 accumulated vacation hours for Cheryl. The 342 hours of unpaid sick leave are not paid. The KPERS Designated Agent form was signed by Mayor Young. A check for the EMC $1,000 claim deductible was approved as well.

Clerk Jim thanked everyone for their help the last couple of weeks. Sales Tax reports need to be done soon. At this point, Jim indicated that he would accept the offer to become City Clerk.

COUNCIL MEMBER COMMENTS:

Tadd Goodyear, Bob Sisson, Dorthy Chikly, Larry Coursen none

Don Schultz asked about the status of the ATV Resolution- Michael Coffman indicated he continues to work on it. Shirley’s will close on Friday, after 48 Years of great service to our town. The Mayor has issued a Proclamation, and Don moved that we purchase flowers in the amount of $35 to give to Shirley, Bob seconded, motion passed 5-0. Jim is to take care of ordering the flowers.

MAYOR’S REPORT:

The Mayor thanked Bob and Jim for their work.

Donna Crawford sent us a card of sympathy for our loss.

COMMENTS FROM PUBLIC NOT ON THE AGENDA:

Nancy Durbin asked that the City please keep application on file.

ADJOURNMENT:

There being no further business to come before the Council, on a motion duly made and seconded by Larry Coursen and Bob Sisson, the meeting adjourned at 8:30 PM.

Respectfully submitted,

Jim Koger

City Clerk

APPROVED: March 12, 2008