CITY OF
MINUTES REGULAR COUNCIL MEETING May 14, 2008 Overbrook Public Library
MEMBERS PRESENT: Don Schultz, Dorthy Chikly, Bob Sisson, Tadd Goodyear. Council Member Larry Coursen and Mayor Jack Young were absent.
OTHERS PRESENT: Donna Crawford, Craig Meier, Mike Blood, Eula Shepard, Beverly Hix, Joe Greene, Glen Adamson, Jason Hardin and guest, Jon Brady, Larry Woodson, Becky Coltrane, Dr. Roberta Daniels, Marni Penrod, Pat Martin, JoEllen Criger, Roger Harmon, Vic Robbins, Ed Harmison, Peggy Waldman, Jim Koger.
The meeting was called to order by Council President Bob Sisson at 7:00 PM after which roll call determined the presence of a quorum.
Minutes: Dorthy Chikly moved to approve the minutes of the April 9, 2008 regular meeting as written. Don Schultz seconded; motion carried 4-0. Warrants will be discussed during the Treasurer report.
Donna Crawford addressed the Council. The Engineering Report for Phase II will need to presented by October 1, 2008. KIAK Meetings will be available in June, July and August. Jim Koger is to find if the revolving fund is still open. Easements will be needed up front. Michael Coffman will work with Peimann Title on title search. Vic Robbins will need good cost figures. Jim Koger is to help Vic get data needed for Engineering Report.
WATER/SEWER REPORT: Vic Robbins presented his report. Jim Koger is to follow-up with Scott Tucker on the Richard Douglass fence.
CROSSROADS: Jason Hardin was here to check on the progress and to answer any questions we might have. Michael Coffman had a question about our tax-exempt status and will find answer for next meeting. We aren’t precluded from leasing other items as long as they don’t interfere with Crossroad signal. The City may need to execute an affidavit that certifies we own the water tower.
OSAGE WASTE: Joe Greene addressed the Council regarding the proposed rate increase on the new contract. Tadd Goodyear motioned to approve the new contract. Don Schultz seconded; Motion carried 4-0. Joe will get signed copy from Jim Koger.
OKTOBERFEST: Oktoberfest will be held September 19th and 20th. After discussion, the Council recommended that Craig talk first with the Fair Board.
PLAYGROUND RUBBER GRANT APPLICATION: Jon Brady indicated that the grant had been
applied for. Jon will soon be getting
the Culverts and they will be billed to the City. Jon requested that the propane tank be moved
from behind the
NEW BUSINESS:
Trail Grant: Roger Harmon addressed the Council regarding the bathroom location. It has limited elevation, four feet or so to work with, they are trying to avoid needing a pump. They will need easements for three sewer lines. It will take 6-8 weeks to be delivered. The grant is an 80-20 match. The City will need to pay half up-front and then the Grant will reimburse. Roger will coordinate with Jim Koger.
Parks & Rec Commission: Don Schultz moved to put issue on November ballot. Dorthy Chikly seconded. Discussion included Bob VonStein indicating that he felt the old Commission had been disbanded. Motion Carried. Michael Coffman to work on for next meeting.
Burn Pile: Last day May 19th. Make sure there are signs.
Library Budget Presentation: Kristy Hamit gave an extended presentation to the Council. It was very insightful. Don Schultz asked about a comprehensive Community Plan to help get grants for 10-15 years looking forward. Jim Koger is to research.
Quorum Change: Don Schultz moved to repeal Quorum of 4 and go back to 3 effective July 1, 2008. Dorthy seconded; Motion carried 3-0.
Mayor re-appointments will have to wait until next meeting.
Fireworks Stand: Dorthy Chikly moved to approve the two fireworks stand requests to be open June 27th through July 4th. Tadd Goodyear seconded; motion approved 3-0.
CD Co-signer: Don moved that Dorthy be named co-signer on recent cd taken out at First Security Bank. Tadd seconded;motion carried 3-0. Jim Koger to let the bank know.
Don Schultz asked about the possibility of the old high school gym being donated as a community center. The consensus was that we might be interested and would request to be kept advised of the possibility.
Fish Feeders: The aerators are running. Move this to agenda for next time.
Pool update: Tammy Luther needs key- Jim to get it to her. They also need the phone and cash register. Swimsuits for the lifeguards will be ordered soon. Bob Call needs to contact Tammy to go over the pool chemical testing.
UNFINISHED BUSINESS:
Lift Station Alarms: Bob Call was absent, item to remain for next meeting.
Building at 323 Maple: David Alcorn would like to request a 90 day extension. Per consensus of the Council, we have to wait until out of compliance to make a decision.
CITY OFFICER REPORTS:
Law
Officer Harmison gave his report.
Maintenance
Bob Call was absent.
Treasurer
Patty Hylton gave her report. Tadd Goodyear moved to pay warrants. Don Schultz seconded; Motion approved. The Trail Grant will take about 5 weeks to reimburse for the bathroom.
Clerk
Jim Koger gave his report.
COUNCIL MEMBER COMMENTS:
Tadd Goodyear thanked the Library for hosting,
Don Schultz will be gone next meeting
Bob Sisson and Dorthy Chikly none.
No MAYOR’S REPORT:
COMMENTS FROM PUBLIC NOT ON THE AGENDA: Ed Harmison recommended that we read the article about tax rates in the latest League Magazine.
ADJOURNMENT:
There being no further business to come before the Council, on a motion duly made and seconded by Don Schultz and Tadd Goodyear, the meeting adjourned at 10:57 PM.
Respectfully submitted,
Jim Koger
City Clerk
Approved July 9, 2008