CITY OF OVERBROOK                             Draft

 

MINUTES                       REGULAR COUNCIL MEETING                                           July 9, 2008           Overbrook City Hall   

 

MEMBERS PRESENT:      Don Schultz, Dorthy Chikly, Bob Sisson, Larry Coursen, Tadd Goodyear. and Mayor Jack Young.

                                   

OTHERS PRESENT:         Ed Harmison, Patty Hylton, Jim Koger, Mark Jones, Max Friesen, Eula Lee Fuller, Beverly Hix, Nelta Land, Stephanie Watson, Dennis Graves, Brant Greenfield, Teri Graham, Pat Martin, Steve Simmons, Jon Brady, Mike Graham, Sheila Dale, Larry Woodson, Bob Call, Vic Robbins (7:12PM), and two unidentified guests.

 

The meeting was called to order by Mayor Jack Young at 7:00 PM after which roll call determined the presence of a quorum.

 

MINUTES:  Larry Coursen moved to approve the Minutes from May 14, 2008, June 11, 2008, and June 20, 2008.  Don Schultz seconded; Motion approved 5-0.

 

WARRANTS: Warrants will be discussed during the Treasurer report.

 

At this point it was noted that three agenda items will need to be added:  Sheila Dale is here to discuss Hazard Mitigation as well as the Storm Ready plan.  Nelta Land is here to discuss the possibility of starting a recycling program in Overbrook.

 

Max Friesen discussed a new subdivision with the Council.  Max presented his plan and asked the Council to think about it.

 

Bicycle Safety Fair:  Don Schultz and Mark Jones discussed the Children’s Bicycle Safety Fair to be held at 7PM on July 26th at the OAC Playground.  Capps Bike Shop will be here to conduct the Safety Fair.  Bikes will be registered.  Donations are to cover the cost of helmets for participating Overbrook children.

 

Dennis Graves discussed the possibility of having Sidewalks come in to the park from the Meadowbrook subdivision.  Jack Young gave Mr. Graves a copy of the information that Michael Coffman had prepared regarding this issue.  No action was taken.

 

WATER/SEWER REPORT:            Vic Robbins presented his report.  Vic has been working on the preliminary engineering report.  It is close to being ready. The KIAC meeting will be August 26th.  Donna Crawford and Vic will be going.  Vic asked that at least one Council Member go with them.  Vic and Jim will work on the revolving loan application.  Sheila Dale asked about the culvert on 5th Street.  Jack will go look. 

 

NEW BUSINESS:

 

Recycling

Stephanie Watson was here along with Nelta Land and a guest to discuss the possibility of starting a recycling program in Overbrook.

 

Tractor at Shucks

Estimate is not back yet. 

 

Housing Authority

Larry Coursen moved to reappoint Cliff O’Bryhim and JA Cordts to the Housing Authority Board.  Bob Sisson seconded; motion carried 5-0.  Jack suggested that the Council and Bruce Smith continue to work to find someone for the one remaining open seat.

 

Drainage

Brant Greenfield, Mike Graham, and Teri Graham were at the meeting to discuss drainage on Devin Street.  After lengthy discussion, the Mayor advised the Council that there are lots of ditches in town that need attention and suggested that they work on a plan beginning with fixing Eula Fuller’s drainage problem that we had committed to fix a year ago.  Dorthy Chikly moved to get a bid to get Eula’s issued fixed.  Tadd Goodyear seconded; Motion carried 5-0.  Jack will call Mike Graham to go look at his property.

 

Capital Equipment

Discussion but no action taken.

 

 

 

UNFINISHED BUSINESS:

 

Crossroads Wireless

Agreement has been signed.  We should receive the originals soon.

 

Lift Station Alarm System

Alarm system is installed.  Jim to take the Police Department off the call list.

 

Report regarding building at 323 Maple

Property owner will have report at next meeting.

 

Road entrance lake

Tadd will continue to work on.

 

Walt Martin’s road closure request

Larry Coursen moved to have First Street, east of Maple to the railroad easement, closed by Ordinance.  Tadd Goodyear seconded; Motion carried 5-0.  Jim Koger to have Ordinance ready to sign next meeting.

 

Quorum change

Jim Koger to verify with Michael Coffman how to repeal charter ordinance.

 

Tree Dump

Discussion but no action taken.

 

Trail Grant bathroom

Don Schultz moved to front the money for the purchase of the bathroom, with funds to be reimbursed from the grant.  Tadd Goodyear seconded; Motion carried 4-1.

 

KPERS/KPF difference

After discussion, which included Bob Call saying that when he had quit he had purposely kept City equipment (specifically the video camera (and tapes) and the valve map) until the City settled up with him, Don Schultz moved to pay Bob Call the KPERS/KPF difference since December of last year.  Dorthy Chikly seconded; Motion carried 5-0. 

 

Kid’s Fishing Pond  No bids were received so before deciding to extend the bid window, it was the consensus of the Council to invite Leonard Jirak to the next regular Council Meeting to discuss why no bids were received.

 

 

CITY OFFICER REPORTS:

 

Law  

Officer Harmison gave his report.  Officer Harmison is to work with Steve Simmons on tree trimming along the parade route.

 

Maintenance

Steve Simmons provided the Council with a detailed report on his daily Maintenance activities.

 

Treasurer  

Patty Hylton gave her report.  Tadd Goodyear moved to pay warrants.  Don Schultz seconded; Motion approved.  Street Maintenance Jim to get Tadd contact names.  We need to find out if ditches are part of the street.  Patty will ask Jim Long to be here on July 24th at 6PM for the Budget Workshop. 

 

Clerk  

Jim Koger gave his report.  Bob Sisson made a motion to shut off all past-due meters.  Motion died for lack of a second.  Larry Coursen moved to file liens per Ordinance 106, pull meters on all past due that don’t make payments, and not to use a collection agency at this time.  Tadd Goodyear seconded.  Discussion included talk about making the person who incurred the bill responsible for paying the bill.  Motion carried 4-1.

 

At this point, Don Schultz moved to have a fifteen minute Executive Session with Sheila Dale to discuss Hazard Mitigation.  Larry Coursen seconded; Motion carried 5-0.

 

A 5 minute break was held before the Council went to Executive Session at 9:40PM.

 

9:49PM upon return from Executive Session, Dorthy Chikly moved that we participate in the Hazard Mitigation Plan.  Don Schultz seconded; Motion carried 5-0.  Tadd Goodyear moved that we join the Storm Ready plan.  Dorthy Chikly seconded; motion carried 5-0.  Sheila will follow-up with Jim Koger.

 

Larry Coursen moved to have a one hour Executive Session to discuss the candidates for the vacant Maintenance Superintendent position.  Bob Sisson seconded; Motion carried 5-0.  Council went in to Executive Session at 9:50PM.  The Mayor was not part of this Session.

 

At 10:21 PM the Council came back early from Executive Session.  Larry Coursen moved for the Clerk to schedule interviews with the indicated applicants on July 24, 2008 at either 7PM or 8PM. Don Schultz seconded; Motion carried 5-0.

 

COUNCIL MEMBER COMMENTS:

None.

 

MAYOR’S REPORT:

The Mayor indicated that we will probably receive some feedback on Monday the 21st following the issuance of shut-off notices for the 20th.

 

COMMENTS FROM PUBLIC NOT ON THE AGENDA: 

Bob Call indicated that he wished we had let the people outside know that the Council had come back early from Executive Session.  Note from Clerk- nothing intentional- had no idea there were still people out front- nor did I know that they had not heard the call to come back as those of us in the back part of the building had.

 

ADJOURNMENT:

There being no further business to come before the Council, on a motion duly made and seconded by Larry Coursen and Bob Sisson, the meeting adjourned at 10:23 PM.

 

 

Respectfully submitted,

 

 

 

Jim Koger

City Clerk