CITY OF OVERBROOK                            

 

MINUTES                       REGULAR COUNCIL MEETING                                           August 13, 2008           Overbrook City Hall   

 

MEMBERS PRESENT:      Don Schultz, Dorthy Chikly, Bob Sisson, Larry Coursen, Tadd Goodyear. and Mayor Jack Young.

                                   

OTHERS PRESENT:         Ed Harmison, Patty Hylton, Jim Koger, Beverly Hix, Stephanie Watson, Pat Martin, Steve Simmons, Jon Brady, Nancy Durbin, Dale Devin, and Scott Warren.  Ken Krause arrived at 7:10PM.  Jim Gates and Michael Coffman arrived at 7:23PM.  Leonard Jirak arrived at 7:37PM. Eula Lee Fuller and Charles Glenn arrived at 7:55PM.  Chelsea Luther arrived at 8:04PM.  Mary and Conrad Boos arrived at 8:05PM.

 

The meeting was called to order by Mayor Jack Young at 7:00 PM after which roll call determined the presence of a quorum.

 

Budget Hearing:

Verified that the audit was corrected to say accumulated sick leave was not paid upon leaving employment with the City.  With no Budget questions from the public, the hearing was closed at 7:03PM.

 

MINUTES:  Larry Coursen moved to approve the Minutes from July 9, 2008 Regular Council Meeting and the July 24, 2008 Special Council Meeting.  Bob Sisson seconded; Motion approved 5-0.

 

WARRANTS: Warrants will be discussed during the Treasurer report.

 

Nancy Durbin was present to discuss the upcoming Santa Fe Trail Days October 3rd and 4th.  Bob Sisson moved to purchase a half-page ad in the SFT Days brochure.  Larry Coursen seconded; motion carried 5-0. 

 

At 7:11 PM Bob Sisson moved to go in to Executive Session to discuss non-elected personnel matters.  Larry Coursen seconded; Motion carried 5-0.  Upon return from Executive Session at 7:23pm, Don Schultz moved to table the discussion and to re-open the application process.  Dorthy Chikly seconded; Motion failed 2-3.

Larry Coursen moved to hire Charles Glenn.  Bob Sisson seconded; Motion failed 2-3.

Don Schultz suggested a working meeting at 7PM tomorrow, August 14th, to go over the applications further.

 

WATER/SEWER REPORT:  Vic Robbins was not present.  Vic had called and asked that the Clerk remind everyone that the KIAK Meeting will be on August 26th. 

 

NEW BUSINESS:

            a.  KDOT Grant for Safe Path to School:  It’s a 100% reimbursement Grant.  Dorthy is to find out more information. Perhaps we can use to improve sidewalks (or streets and ditches).  Clerk is to discuss with City Manager at McPherson.

 

Children’s Fishing Pond discussion with Leonard Jirak and Ken Krause:  Concensus was to see if the two contractors that are bidding on the ball diamonds would like to bid on the Children’s Fishing Pond.  The Clerk is to send information to both and give them a week to respond.  December 1st is the completed deadline for grant.

           

            b.  Brush cleanup at various intersections:  No action taken.

           

            c.  Reser Tree Service Tree Trim Bid:      Dorthy Chikly moved to get more bids.  Don Schultz seconded; motion carried 5-0.  Clerk is to contact Peterson and Heartland Tree.

           

            d.  KPERS enrollment; fup on BCBS participation:  Tadd Goodyear moved to offer KPERS to Steve Simmons as he was approaching the hours worked requirement.  Bob Sisson seconded; Motion carried 5-0.  Tadd Goodyear moved to make Steve Simmons Full-Time.  Bob Sisson seconded;  following discussion, Tadd retracted his motion.

Steve Simmons has become eligible for our BCBS coverage.  The City will pay for his individual coverage under our group plan.  He would have the opportunity to purchase additional coverage, if he so desired.

 

            e.  HB 2217 Review; LKM recommends exemption  and move from 45 to 60 days: Dorthy Chikly moved to take the LKM recommendation regarding HB2217 to move the time limit from 45 to 60 days and to exempt the City from requirement to make a resolution to identify why a re-appointment is not made.  Don Schultz seconded; Motion carried 4-0.  The Clerk is to prepare the Charter Ordinance for next meeting.

 

Mary and Conrad Boos were here to discuss hosting a Street Event at Conrad’s on August 23rd.  Maple Street would be closed and a snow fence would be erected.  Beer would be sold in the fenced area outside Conrad’s.  Don Schultz moved to accept and support the event.  Tadd Goodyear seconded; Motion carried 4-0.

 

Pool Manager Chelsea Luther discussed the pool.  She had a bid from Line X in Topeka to resurface the diving boards.  It was suggested that an additional bid be secured locally from Buddy Rogers.  Chelsea’s report listed a couple of repair items in the bathhouse.  Chelsea asked that the Council consider the new minimum wage when calculating the Lifeguard Salaries for next season.  Revenue to date included $4,895 in pool passes, $3,090 in public swim lessons, and $510 for pool parties.  In addition, the WSI certified lifeguards earned $1,215 for private lessons.  There was discussion about the Swim Team, the season went very well, 25 kids were involved.  Fees and fundraising should be considered next year.  Chelsea planned on keeping the pool open weekends until Labor Day.  Bob Sisson moved to close the pool as of August 17th.  Larry Coursen seconded.  Discussion indicated that a Pool Party was scheduled for August 22nd.  Motion carried 3-2.          The Clerk is to get bids for repairing the pool.  Don Schultz moved to approve a bid for complete repair up to $15,000 for Mayor approval.  Larry Coursen seconded; Motion carried 5-0.

 

A ten minute break was called at 8:37PM.

 

At 8:47PM the meeting resumed.

 

 

UNFINISHED BUSINESS:

 

            a.  Bid for tractor repair at Shucks Implement in Lawrence: Bob Sisson moved to have the tractor fixed per the $2000 bid from Shuck’s Implement.  Larry Coursen seconded the motion.  Motion carried 5-0.

 

            b.  Housing Authority   one empty seat (since Feb 2007): The Council had no suggestions at this time.

 

            c.  Drainage update  Fuller, Devon St.: Work finished today at Eula Lee Fuller’s.  Steve is to get hay from Tadd to cover the grass seeding. The consensus was that once a new maintenance superintendent was hired, a drainage plan could be established.

 

            d.  Lake Road entrance- Tadd Goodyear: discussion but no action taken.  The clerk will work on the road paperwork.

           

            e.  Ordinance 312 1st Street East of Maple to Railroad road closure: Larry Coursen moved to approve Ordinance 312, closing First Street east of Maple to the railroad tracks.  Tadd Goodyear seconded; Motion carried 5-0.  The Ordinance will be effective upon publication in the Osage County Herald-Chronicle.

 

 

            f . Charter Ordinance 11 Quorum change: Dorthy Chikly moved to adopt Charter Ordinance #11, rescinding Charter Ordinance #10 in it’s entirety.  Don Schultz seconded; Motion approved 5-0.  The Charter Ordinance is to be published twice in the Osage County Herald-Chronicle.  The public will have 60 days following the second publication to voice opposition via petition.  If after such 60 days, no petition exists, the Charter Ordinance will become effective.

           

            g.  Update on Bicycle Safety Fair- Don Schultz: Very successful despite the weather.  Soon we will have the remaining helmets at City Hall, bring bikes to register while they last.  Thank you to Mark and Gaylene Jones for their help with this event.

 

            h.  Update on Osage County Multi-Hazard Mitigation Plan: discussion, no action taken.

           

            i.   Update on OAA petition: Dorthy Chikly moved to place the question on the November ballot, as setout in petition, subject to verification by the Overbrook City Clerk.  Tadd Goodyear seconded; Motion carried 5-0.

 

 

Report regarding building at 323 Maple: Discussion verified that if property changes hands, agreement does not change.  Larry Coursen moved to have Michael Coffman write David Peimann a letter so stating that a plan was required by the end of August with completion by the end of September.    Tadd Goodyear seconded; Motion carried 5-0. 

 

CITY OFFICER REPORTS:

 

LAW:  Officer Harmison gave his report.  Discussion included the police car accident and a Doberman near 1st and Ash.

 

MAINTENANCE:Steve Simmons gave his report.  Don Schultz asked about the school cross walks being painted.  There was also some discussion about filling pot holes.

 

TREASURER: Patty Hylton gave the Treasurers report.  Following discussion, Don Schultz moved to pay warrants as presented.  Larry Coursen seconded; Motion carried 5-0. The bank reconciliation is now one page.  Pool revenue is up $1,500 from last year at this time, pool expenses are down $1,000 during the same period.  Patty will check with KSB to make sure our deposits are sufficiently covered.

 

CLERK: Jim Koger gave the Clerk report reminding the Mayor and Council that the KIAK meeting was August 26th at 4PM in Topeka.  The Operator-in-Training paperwork was discussed.

 

COUNCIL MEMBER COMMENTS:

Tadd Goodyear will not be here tomorrow.

Bob Sisson will want to have an executive session next month.

Don Schultz reminded everyone that the next Overbrook Business Meeting would be on October 15th at the Brookside Community Room.  On October 22nd, LKM will have a town hall meeting.

Dorthy Chikly and Larry Coursen had no comment.

 

MAYOR’S REPORT:

The Mayor acknowledged a letter from two young residents asking about a skateboard park.  The clerk was asked to forward the letter to both the OAA and to PRIDE. 

 

The Mayor then said that he wanted to make it clear that he isn’t part of picking the new maintenance person.

 

Water Bill Hearing:  Resident was not disputing the amount; just was hoping to delay when they could make payment.  The Council indicated that $135.15 was due by the end of business on August 14th or the water meter would be shut off. 

 

COMMENTS FROM PUBLIC NOT ON THE AGENDA: 

Jon Brady presented the OAA petition to the Clerk to verify signatures.  Michael Coffman indicated that the ballot items would be needed by the end of the month.  Jon Brady also reminded people to keep track of both time and materials on any work being done on the Park Project.

 

ADJOURNMENT:

There being no further business to come before the Council, on a motion duly made and seconded by Larry Coursen and Bob Sisson, the meeting adjourned at 10:05 PM.

 

Respectfully submitted,

 

 

 

Jim Koger

City Clerk

 

Approved 9/10/08