CITY OF OVERBROOK                 DRAFT 

 

MINUTES           REGULAR COUNCIL MEETING                   September 9, 2009     7PM      Overbrook City Hall

 

MEMBERS PRESENT:      Tadd Goodyear, Carol Baughman, Jon Brady, Dorthy Chikly, Jim Gates and Mayor Don Schultz.                                 

 

OTHERS PRESENT:         Patty Hylton, Craig Meier, 3 guests.

 

Agenda changed due to Clerk’s illness    Voted/Passed

 

Warrants:  Discussion included Jon Brady asking about the bill to Platinum Chemical   Jim Gates Shuck Implement Tractor Repair came in less than the bid.

 

Craig Meier Oktoberfest:   Following discussion, the CMB special event request passed unanimously.  In addition, per Craig’s request, it was voted on and approved to use the new 5th Street extension as a backup for the Oktoberfest Tractor Pull in the event of inclement weather.

 

Well #2 Repair:  Following discussion, Jon Brady is to be available at time of repair.

 

Lodge Window:  Jim Gates said some repair may  be done by David Sowers.

 

Spreader Repair:  Jim Gates will have info next Tuesday.

 

A motion was made to adjourn and reconvene on Tuesday, September 15th at 7PM.  The motion passed and the meeting was adjourned at 7:20 PM.

 

Respectfully submitted,

 

 

Jim Koger

City Clerk

 

Reconvene and Call to order/ roll call:  On September 15th, at 7PM at Overbrook City hall the meeting reconvened.

 

Members Present:  Carol Baughman, Dorthy Chikly, Jim Gates and Mayor Don Schultz.

 

Others Present:  Tom Wurdeman, Yolanda Dickinson, Pat Martin, Eula Lee Fuller, Bill Jacobs, Derrick from the Osage County Herald-Chronicle, Jim Koger, Steve Simmons, Karl Umscheid, Shawn Worden, Ed Harmison, Brian Kuermaier, and Patty Hylton,

 

Consent Agenda: Approval of Agenda, Minutes, Warrants, misc requests:  following discussion about the mixing valves, Jim Gates move to approve all of the items on the Consent Agenda EXCEPT the projector.  Carol Baughman seconded; Discussion:  Overbrook Gas and Convenience CMB is for offsite consumption.  Motion carried 3-0.

 

Planning and Zoning:  Following discussion on getting the new subdivisions section added to our Comprehensive Zoning Ordinance, Planning and Zoning will put a draft together for the November City Council Meeting.

 

Sewer update:  Bill Jacobs, in Vic Robbins absence, gave the sewer report.  Plans and Specs are finalized.  The Engineering design should be done within a week.  They’ll submit thereafter to KDHE.  The conversation then moved to streets.

 

            The consensus was that the water distribution system citywide was not in all that bad of shape.  We had missed the hearing for a 2010 grant, so if we were to pursue a CDBG grant for upgrade to our water distribution it would have to wait until 2011.  If we want to move forward on the street repair, we’d need to hold a public hearing by October 15th.

 

            There was discussion of the three plans for street repair presented by Bill Jacobs.  It is our understanding from Donna Crawford that a 50% match would give us our best chance of getting our grant request approved.   Donna didn’t believe that a KDHE loan would be available for this project but that a bond would be a possibility.  Other possible options would include grant applications through KDOT or Rural Development.  There was also discussion about including a truck path in our repair plan.  Dorthy Chikly moved to accept option 2 (with a finalization of the streets involved).  Jim Gates seconded.  Motion carried 3-0.  We will need to have the hearing notice to the paper by October 1st.

 

Recreation Commission Update: Brian Kuermaier and Karl Umscheid, from the Park and Recreation Commission, addressed the Council.   The Fishing Derby was a great success.  Soccer is coming up, headed by Erick Berckefeldt.  Most games will be at the high school with some being played in Lyndon.  Games start the 26th of September and the tournament will be held on October 31st.  They had 86 sign-ups.   There was discussion about the Park and Rec Commission role at the Pool.  Council consensus was that the City would still run the pool.  There was discussion about the City Lake and the possibility of hiring a Field Manager.  Work on the 2011 Park and Rec Budget will need to be worked on in time to finish in June/July of next year.  The next Park and Rec meeting will be on Wednesday, October 7th.  Mayor Schultz asked Brian Kuermaier to present an ongoing report.  Following discussion about the new bathroom at the Park, the Maintenance Department is to open and close the bathroom each day and clean as needed.

 

At 8:30 PM a five minute break was called.  The meeting resumed at 8:35 PM.

 

UNFINISHED BUSINESS:

            a.  Ridgeway Lodge window:  Following discussion, no action was taken.  Should have another bid at next meeting.

            b.  update on Osage County Hazard Mitigation Plan:  Since the plan has been finalized, nothing to do at this time.  Changes will need to be part of next update.

            c.  Well #2 Repair:  Following discussion, Dorthy Chikly moved to accept the bid from Patchen for repair at Well #2.  Jim Gates seconded; Discussion was that this                         would give us a baseline for Well#2.  The Separate Well Maintenance program bids will come later.  Motion carried 3-0.  There was additional discussion

                        about Well #3.  Dorthy Chikly moved to get an estimate for the repair with the understanding that a repair up to $2,200 would be pre-authorized. Carol                 Baughman seconded; Motion carried 3-0.

            d.  Review Record Request Ordinance #334:  Following discussion, Jim Gates moved to approve Ordinance #334 as written.  Dorthy Chikly seconded; Motion                          carried 3-0. 

            e.  Review proposed change to the Os. Co. Neighborhood Revitalization Plan:  Jim Gates moved to approve the changes to the Osage County Neighborhood

                        Revitalization Plan.  Dorthy Chikly seconded; Motion carried 3-0.

            f.  Discussion to pursue grant for Street repair or Water System improvements:  this item was discussed earlier in the meeting.

            g.  Dump Truck spreader repair:  Following discussion, Dorthy Chikly moved to accept Ryan’s Motorsports bid for the repair.  Carol Baughman seconded; Motion

                        carried 3-0.

            h. iGov website proposal:  Following discussion, this item was tabled until next meeting.

            i. Any other unfinished business: 

                        Patrol Car:  Following discussion, Jim Gates moved to purchase the 2010 Ford.  Dorthy Chikly seconded.  Additional discussion indicated that it might be as

                                    long as 3 months before the car could be ready.  This vehicle would be replacing our current white police car.  Motion carried 3-0.

                        323 Maple:  Following discussion, consensus was to request a written report from the property owner for our next meeting.  The property owner would be

                                    welcome to attend the meeting as well.

                        Ordinance 159 (Peddler’s ):  No new information.  Will follow-up next meeting.

                        Well House Repair:  Needs to be scheduled.

                        ATV Ordinance:  Following discussion, consensus was to get an opinion from Michael Coffman regarding Officer Harmison’s recommendation to disallow

                                    quads and racing atv’s. 

                        206 W. Market:  Follow-up is needed on the letter to request the inspection of the sump pump/perimeter drain disconnect from the city sewer.

 

            There was no other unfinished business.

 

NEW BUSINESS                

            a. Approve 2009 Ordinances #335 and #336  2009 Standard Traffic Ord and Uniform Public Offense Code:  Dorthy Chikly moved to approve Ordinances 335 and                 336.  Jim Gates seconded; Motion carried 3-0. 

            b. Review FEMA Model Floodplain Management Ordinance  and resolution to adopt by reference:  Following discussion, this need to be forwarded to Planning and

                        Zoning for Review.

            c.  Municipal Court request to change Court to the second Thursday of each month:  Following discussion, Jim Gates moved to allow Court to be moved to the                          second Thursday of the Month.  This would be contingent upon the approval from the City Attorney, Michael Coffman.  Dorthy Chikly seconded; Motion              carried 3-0.

            d. any other new business:   The Clerk presented a Fall Sports/Music Advertising request from the Osage County Herald-Chronicle.  Following discussion, Jim                                Gates moved to purchase the ads.  Dorthy Chikly seconded; Motion carried 2-1 with Chikly opposed.

 

            There was no other new business.

 

CITY OFFICER REPORTS:

 

LAW:  Officer Harmison gave his report.  Following discussion, Dorthy Chikly moved to approve Officer Harmison’s request to attend October Training.  Jim Gates seconded; Motion carried 3-0.

 

MAINTENANCE: Steve Simmons gave his report.  Discussion items included:  1). getting the Pool ready for winter, 2). Ditch work/Grass seeding, and 3). The Homecoming Parade.  Steve will work on these items.   Consensus was to not take any action on the request to purchase locating equipment.  Steve and Curtis will take their Water and Wastewater Operator exams in December.

 

TREASURER: Patty Hylton gave the Treasurer report.  Discussion included Budget items to watch.  Water and Sewer, Street Maintenance, and City Park/Lake expenses are higher than in the recent past. 

 

CLERK: Jim Koger gave the Clerk report. 

 

COUNCIL MEMBER COMMENTS:

 

Jim Gates, Carol Baughman and Dorthy Chikly:  None.

 

MAYOR’S REPORT:  None

 

COMMENTS FROM PUBLIC NOT ON THE AGENDA:  Eula Lee Fuller asked if the City had a back-up operator for Water and Sewer.  Curtis Musick is the back-up operator.

 

At 10:47 PM, Jim Gates moved to have a five minute Executive Session to discuss matters related to non-elected personnel.  Dorthy Chikly seconded; Motion carried 3-0.  The meeting was called back to order at 10:52PM.  No decisions were made nor were any actions taken as a result of the Executive Session.

 

ADJOURNMENT:

There being no further business to come before the Council, on a motion duly made and seconded by Dorthy Chikly and Jim Gates, the meeting was adjourned at 10:53PM.

 

Respectfully submitted,

 

Jim Koger

City Clerk