CITY OF
MINUTES REGULAR
COUNCIL MEETING September
10, 2008
MEMBERS PRESENT: Don Schultz, Dorthy Chikly, Bob Sisson, Larry Coursen, Tadd Goodyear. and Mayor Jack Young.
OTHERS PRESENT: Donna Crawford, Vic Robbins, Ed Harmison (7:03), Patty Hylton, Jim Koger, Steve Simmons, Dan Reser, Dale Devin, Hilda Cowin, Doris Larson, Scott Warren, Dave Swaim (7:05), Patrick Graham (7:17), and the Reporter for the Osage County Herald-Chronicle. Bruce McKee arrived at 7:34. Beverly Hix arrived at 7:37PM.
The meeting was called to order by Mayor Jack Young at 7:00 PM after which roll call determined the presence of a quorum.
Public Hearing
Donna Crawford, Grant Administrator, and Vic Robbins, City Engineer, led the Public Hearing for Phase II of the Sewer Rehabilitation Project. After Vic detailed the history of the project, Donna asked the public for input. Questions included discussion about the width of the easement requests, what would happen if line replacement was required, how the lining process would not plug service lines, and whether the main line was installed correctly (or located correctly) in the first place.
The Public Hearing was closed at 7:25PM.
Dorthy Chikly moved to pass Resolution 97; Tadd Goodyear seconded. Motion passed 5-0.
Dorthy Chikly moved to pass Resolution 98; Tadd Goodyear seconded. Motion passed 5-0.
Don Schultz moved to pass Resolution 99; Dorthy Chikly seconded. Motion passed 5-0.
MINUTES: Larry Coursen moved to approve the Minutes from the August 13, 2008 Regular Council Meeting. Dorthy Chikly seconded; Motion approved 5-0.
WARRANTS: Warrants will be discussed during the Treasurer report.
Patrick Graham and Dave Swaim were here to discuss with the Council the possibility of Overbrook hosting the high school Homecoming Parade on a rotating basis. The Council voted 5-0 to endorse the Parade on a motion duly made and seconded by Bob Sisson and Larry Coursen. The order will be randomly determined at the September 22nd School Board Meeting. Jack and Bob will represent Overbrook at the board meeting.
Swimming Pool Update: Bruce McKee was here to discuss his bid for the pool repair with the Council. He could do the work in October/November and recommended that it be done before the next pool season. The Council thanked Bruce for his input. Bruce left the meeting.
After reviewing the bids for the pool repair, Larry Coursen moved to have Bruce McKee do the repair. Dorthy Chikly seconded; there was discussion over whether we had the money to do the repair; Motion carried 5-0. The Clerk is to let McKee know.
Don Schultz moved to have Buddy Rogers resurface the diving boards and stands. Bob Sisson seconded; Motion carried 5-0.
Building at 323 Maple: Following discussion, Don Schultz moved for Jim Koger and Michael Coffman to secure legal access to the property for the purpose of getting an engineering report giving us the least cost option to make the building safe- whether that is to tear down or to repair. Bob Sisson seconded; Motion carried 5-0. Michael to work with Jim and Vic on a list of names of structural engineers.
At 8:12PM, the Mayor called for a 5 minute break.
The Meeting resumed at 8:18PM.
At 8:20 PM Don Schultz moved to go in to executive session for 20 minutes to discuss non-elected personnel. Larry Coursen seconded; Motion carried 5-0.
At 8:40 PM, the Council returned from Executive Session. No Action was taken as a result of the Executive Session.
Tadd Goodyear moved to hire someone to help Steve Simmons. Larry Coursen seconded; after discussion of the job duties, the motion passed 3-2 with Don Schultz and Dorthy Chikly opposed.
Following discussion of the hours and how long the interim period would be, Larry Coursen moved to hire Charles Glenn. Tadd Goodyear seconded; Motion carried 3-2.
Larry Coursen then moved that the salary would be $13.75 per hour, not exceeding 32 hours worked per week. Bob Sisson seconded; Motion carried 3-2. Jim Koger was instructed to write Charles Glenn to let him know.
At 9:05PM, Don Schultz asked for an executive session for 10 minutes to discuss non-elected personnel. Larry Coursen seconded; Motion carried 5-0.
At 9:15PM, the Council returned from executive session. No action was taken during the executive session.
Tadd Goodyear withdrew his previous motion; Dorthy Chikly seconded. Motion to withdraw was approved 5-0.
Don Schultz moved to hire a part-time worker (20 hrs/wk) for a couple of months at the rate of $9.79/hr. Dorthy Chikly seconded; Motion carried 5-0.
Jim Koger is to contact all those who previously applied with a deadline of close of business on September 26th.
WATER/SEWER REPORT:
Vic Robbins discussed the KIAC meeting and indicated that Donna Crawford
was preparing the grant application for the October 1st
deadline. The loan amendment will need
to be worked on. Vic also indicated that
Jim Koger needed to follow-up as soon as possible with Scott Tucker the
re-seeding from Phase I. Vic will work on the pavement settling on
NEW BUSINESS:
a. Patchen bid for Well #4. The Council would like to have more bids.
b. Children’s Fishing Pond: After discussion it was decided that Don Schultz would talk to PRIDE about the core trench, the water level in regard to the sidewalk, and the easement necessary for the new plan. Jim Koger is to let Leonard Jirak know that we need to have sufficient answers before the bid notice is sent out.
c. Booster Ad: Bob Sisson moved to do the Booster Ad. Tadd Goodyear seconded; motion carried 5-0.
d. Building Permit Request: After discussion, Tadd Goodyear moved to deny the building permit request. Dorthy Chikly seconded; the motion carried 4-0 with Larry Coursen abstaining. The Clerk was asked to instruct the applicant to request a Variance from the Planning and Zoning Commission if the applicant so desires. Larry Coursen moved to name Jim Koger the Building Inspector. Tadd Goodyear seconded; Motion carried 5-0.
e. Increase on Budget: Dorthy Chikly moved to pass Ordinance #314. Larry Coursen seconded; Motion carried 5-0.
f&g. Moving Aqua Mag and repairs to well house 1&2: More information needed. No action taken.
h. Contracted Operator: After discussion, Dorthy Chikly moved to name Steve Simmons Operator-In-Training for water and sewer. Bob Sisson seconded; Motion carried 5-0. Jim Koger is to let KDHE and Steve Gibbs know.
i. LKM class review: Don Schultz discussed his recent LKM class with the Council.
J. PRIDE Resolution renewal: Bob Sisson moved to pass the resolution. The motion was seconded and passed 5-0.
k. Overbrook City Lake Sign for US56: The Council wants KDOT to purchase, locate and install the sign.
UNFINISHED BUSINESS:
a. Housing Authority: No suggestions for filling empty seat. Follow-up next meeting.
b. Drainage
update After discussion that the money
would have to come from the General fund, Don Schultz moved to accept the bid
from G&G to do the drainage work on
c. Lake Road entrance- Jim Koger gave requested application paperwork to Tadd Goodyear. There was discussion about moving the speed limit to the city limits on the east side of town. No action was taken.
d. Update on Osage County Multi-Hazard Mitigation Plan- Jim will work on NIMS paperwork with Jack.
e. Update on items to be on November ballot: answer needed from Rhonda Beets regarding whether HAVA rules apply to an advisory election.
f. KDOT Grant for Safe Path to School: The application deadline has passed for 2008. Dorthy Chikly moved that we pursue the fullest reimbursement amount for Overbrook in 2009. Don Schultz seconded; Motion passed 5-0. 2009 is the last year for the grant.
g. Tree Trim Bids: After discussion, Dorthy moved to accept the bid from Reser Tree Service at $80/blk on specific blocks as determined by the City. Tadd Goodyear seconded; Motion carried 5-0. Steve Simmons is to work on preparing list.
h. Charter Ordinance 12 and Ordinance 315: Dorthy Chikly moved that we approve both Ordinance 315 and Charter Ordinance 12. Don Schultz seconded. Motion carried 5-0. Jim Koger to send Ordinances for publication.
i. Oktoberfest CMB: consensus was for Mayor to sign when completed paperwork received.
CITY OFFICER REPORTS:
LAW: Officer Harmison gave his report. Officer Harrison is in the hospital. The Council wants to send flowers to his home. Officer Harmison will take care of ordering the flowers.
MAINTENANCE:Steve Simmons gave his report. Steve discussed preparing the tree trim list, as well as the hole in front of the barbershop. Tadd will follow-up with Steve on the condition of the sickle bar.
TREASURER: Patty Hylton gave the
Treasurers report. Following discussion,
Tadd Goodyear moved to pay warrants as presented. Bob Sisson seconded; Motion carried 4-0.
Special Highway funds were discussed.
The
CLERK: Jim Koger gave the Clerk report. Tadd Goodyear moved
for Don Schultz to be our League Voter.
Bob Sisson seconded; Motion carried 5-0.
Jim is to order pens ($50 limit) for the upcoming local event at
COUNCIL MEMBER COMMENTS:
Tadd Goodyear, Bob Sisson, Dorthy Chikly, Larry Coursen: None.
Don Schultz reminded everyone that on Wednesday, September
24th,
Dorthy Chikly and Larry Coursen had no comment.
MAYOR’S REPORT:
The Mayor acknowledged that there were some incorrect statements regarding the Mayor’s job in the City Manager data sheet in the Council packets.
COMMENTS FROM PUBLIC NOT ON THE AGENDA: None.
ADJOURNMENT:
There being no further business to come before the Council, on a motion duly made and seconded by Dorthy Chikly and Bob Sisson, the meeting adjourned at 11:15 PM.
Respectfully submitted,
Jim Koger
City Clerk
Approved 10/08/08