CITY OF
MINUTES REGULAR
COUNCIL MEETING October
8, 2008
MEMBERS PRESENT: Don Schultz, Dorthy Chikly, Bob Sisson, Larry Coursen, Tadd Goodyear, and Mayor Jack Young.
OTHERS PRESENT: Ed Harmison, Patty Hylton, Jim Koger, Steve Simmons, Bruce Smith, Jon Brady, Eula Lee Fuller, Bev Hix, and DeAun Michael. Vic Robbins arrived at 7:09PM. Michael Coffman arrived at 7:32PM.
The meeting was called to order by Mayor Jack Young at 7:00 PM after which roll call determined the presence of a quorum.
MINUTES: Larry Coursen moved to approve the Minutes from the September 10, 2008 Regular Council Meeting. Dorthy Chikly seconded; Motion approved 5-0.
WARRANTS: Warrants will be discussed during the Treasurer report.
There was discussion about the bid opening for the Children’s Fishing Pond. Some of the Council would like a ruling from Michael Coffman in regards to the bid award process.
SEWER UPDATE: We will wait until Michael arrives to work on the sewer update.
NEW BUSINESS:
Don Schultz moved to approve Ordinance 316 naming Jim Koger as Building Inspector. Dorthy Chikly seconded; Motion carried 5-0.
Chlorine Backup device: Larry Coursen moved to purchase the backup chlorine device from Douglas County RWD#3 for $800.00. Bob Sisson seconded; Motion carried 5-0.
Street Repair: After
discussion, Don Schultz will find out if
City Shop/Storage:
Discussion included talk about the propane tank location and where we
can store equipment and materials. As we
move forward, we will need to revisit this topic. Bob Sisson suggested that we check in to
heating the
A shop cleanup was scheduled for 9:30AM on October 18th.
School Crossing Light at
Termite Inspection Renewal: The contract with Schendel expires November 9th. After discussion, the Council asked the clerk to bring data about what buildings are covered and services provided along with additional bids to the next meeting. Clerk is also to let Schendel know that our meeting is not until the 12th.
After Prom Request: Larry Coursen moved to give the same amount as last year. Tadd Goodyear seconded; Motion carried 5-0.
Michael Coffman arrived at 7:32PM.
UNFINISHED BUSINESS:
Ballot question Second FT Police Officer update/discussion: We discussed why the outcome was not binding and the potential cost of an Advisory Election. Don Schultz moved to conduct a Special Election at the earliest convenience. Larry Coursen seconded; Motion carried 4-1.
Officer Harmison left, as he was due back in
We will go back to Unfinished Business after the sewer update.
SEWER UPDATE: Vic
Robbins indicated that as far as we know the Grant for Phase II had been
submitted as required. The Loan Amendment
application is done- we should hear the results soon. Vic, Patty and Jim worked on the financial
capability to repay debt worksheet for Rod Geisler at KDHE. The new contract with King Engineering for
Phase II has been signed by the Mayor.
We should hear around January 1st on the Grant
Application. Since engineering work
would need to be started before we hear back on the grant, the consensus of the
Council was for Vic to first work on the plans for the lagoon. Our tentative schedule is for plans to be
ready by April. Jack Young asked Michael
Coffman if he can, in the meantime, sign and be the City Representative for the
sewer project if he does not run in April.
Michael indicated that he can’t expand on what’s being spent. Vic then discussed the reseeding for Phase I-
Tadd Goodyear is to discuss the list with Scott Tucker, the settlement on
The Mayor now asked Michael Coffman to address the earlier question regarding the bid process for the Children’s Fishing Pond. After discussion, no action was taken.
Back to UNFINISHED BUSINESS:
PT temporary Maintenance Position: After discussion, Don Schultz withdrew his 9/10/08 motion to hire a temporary maintenance worker.
A 10 minute break was called at 8:33PM.
Back from break at 8:42PM.
Pool repair: Bruce McKee’s crew has been working. The skimmers are almost done.
Housing Authority: It is not our understanding that the By-Laws require a board member to live in town. No action taken.
Repairs at Well #4: It was decided to get the pole set and then get more bids.
Children’s Fishing Pond Update: Jon Brady updated the Council on the Children’s Fishing Pond. Jon also spoke about the recycled tire material for the playground, and the restroom that will be next to the tennis court. Water for the restroom will come from the south. They will tie in to the sewer in the easement near Mac Barnett and Patrick Graham properties. Consensus was okay but the sewer connection has to be inspected before it is covered.
Overbrook City Lake Sign for US56: Jim Koger updated the Council in regards to the sign. KDOT will be installing soon.
Building at 323 Maple: The Structural Engineer should have the results soon. Jim Koger is to let the Council and Dave Peimann know as soon as the results are received.
CITY OFFICER REPORTS:
LAW: The Law Report
is in your packet. Officer Harmison is
on his way back to
MAINTENANCE: Steve Simmons gave his report. He will discuss the results of the Shop clean-up at our next meeting. Steve had some questions about Animal Control issues. Jim Koger will pull the Animal Control Ordinances for our next meeting. Steve is to talk to Ed Harmison about the tranquilizer. Tadd Goodyear is to help Steve locate a new Animal Control Pole. Bob Sisson will contact the Overbrook Veterinarian about storing strays there.
TREASURER: Following discussion, Larry Coursen moved to pay warrants as presented. Tadd Goodyear seconded; Motion carried 5-0. Patty Hylton gave the Treasurer Report. Dorthy Chikly moved to transfer $2,500 from the General Fund to the Library. Larry Coursen seconded; Motion carried 5-0.
CLERK: Jim Koger gave the Clerk report. Following discussion regarding a reconnect charge for water service, Larry Coursen moved to set the fee at $150.00. Bob Sisson seconded; Motion carried 3-2. Jim Koger voiced his concern and subsequently Larry Coursen withdrew the previous approved motion. Bob Sisson seconded; the withdrawal was approved 5-0. Additional discussion led to the setting of a Special Meeting to review our delinquent utility bill ordinance. The Special Meeting is to be held at 6PM on October 21st.
Larry Coursen left the meeting.
The discussion then turned to the Maintenance Assistant position. Bob Sisson moved to hire a 20 hr/wk pt-time Maintenance Assistant at $7.72/hr. Steve Simmons and Jim Koger are to decide who to hire. Tadd Goodyear seconded; Motion carried 4-0.
COUNCIL MEMBER COMMENTS:
Tadd Goodyear, Bob Sisson, Don Schultz: None.
Dorthy Chikly thanked DeAun Michael from the Herald-Chronicle for attending.
MAYOR’S REPORT:
The Mayor seconded the thank you to DeAun Michael and also
let the Council know that we had received a Thank You from the Renaissance
Committee at
COMMENTS FROM PUBLIC NOT ON THE AGENDA: Traffic control on the new
ADJOURNMENT:
There being no further business to come before the Council, on a motion duly made and seconded by Dorthy Chikly and Don Schultz, the meeting adjourned at 10:40 PM.
Respectfully submitted,
Jim Koger
City Clerk
Approved November 12, 2008