CITY OF
MINUTES REGULAR MEETING OCTOBER
11, 2006
MEMBERS PRESENT: Ira Allen, Rich Hamit, Bruce
Smith, Bob Sisson, Larry Coursen,
Mayor Jack Young.
OTHERS PRESENT: Rex Atchison, Don Schultz,
Mike & Roxane Fawl, Ben Kramer,
Jimmy Waller, Michael
Coffman, Charlie & Brooke Davis, Jon Brady,
Vic Robbins, Bob
Call, Jim Koger, Patty Hylton, Cheryl Brown.
The meeting was called to order by Mayor Young at 7:00
PM. Roll called determined the presence
of a quorum.
MINUTES / WARRANTS: Larry Coursen moved to approve the
minutes of the September 27, 2006 meeting as written. Ira Allen seconded; motion carried.
Larry Coursen made a motion, seconded by Bruce Smith, to
pay all warrants presented. Motion
carried 5-0.
DOG COMPLAINT: Rex Atchison, 407 Cedar, was present to
discuss problems with a neighbor’s barking dogs. Mayor Young explained that tickets have been
issued to the dog’s owner, but they won’t be processed until the November
municipal court date. Larry Coursen said
that it could take another two months if the dog’s owner requests a trial.
F.A.R. PROPERTIES: Ben Kramer, Kramer Engineering, came
before the council to present the plans his firm has developed for Mike Fawl,
F.A.R. Properties. These plans are
available for public inspection at City Hall during regular hours. The plans
are to use a pressurized system with a force main and individual grinder
pumps. At this time, the developer is
only putting in one building, a BP gas station with some kind of sandwich
shop. Connecting to the city’s sewer
service will require getting an easement from the Overbrook Fair Association. Kramer recommends that the property owner be
responsible for the installation and maintenance of the grinder pump, but that
the city take over the ownership of the force main, once it’s been
accepted. Up to four services can be
connected to one grinder pump in the future.
Kramer said that they can look at installing a different sized line to
allow for more development. Fawl
indicated that the fairboard seems to be willing to grant an easement. After discussion of the plans, Bruce Smith
made a motion, seconded by Larry Coursen, to accept the sewer plans as
presented, with the prospect of changing the 1 ½” line to a 2” line with the
city paying the difference of the cost—provided that the system will work
effectively with a 2” line. Motion
carried 5-0. Kramer said that they will write the easements, and then the city
attorney can proceed from that point.
The council agreed to
that. Mayor Young then asked Kramer if
his firm has a survey of the whole area that makes up the city
lake and
Kramer then presented the plans for the water supply for
discussion and review. The connection
to the city’s system will also require an easement from the Fairboard. After more discussion, Ira Allen moved to
accept these plans. Rich Hamit seconded
the motion, it carried 5-0.
Bob Call was told that he can now approve the original
building permit application, providing that the specs in the approved plans match what was stated on the
application. Vic Robbins told the
council that all of these plans must now be submitted to KDHE for their
approval. Kramer said they would be
applying for both a sewer and water extension permit.
Kramer asked how the city wanted to handle any
inspections required by KDHE. Robbins
said that they will require constant inspection and that it can be handled
however the developer and the city wants to do it. Kramer said they provide inspection on all
their projects. Fawl asked who is
responsible for the cost of installing a fire hydrant. Bob Sisson and Mayor Young stated that in the
past, the developer has paid for this.
Roxane Fawl suggested that all the requirements that
they’ve been asked to provide be included in the city’s building permit
application process. The mayor said that
the Planning Commission has been working on changes, and this will probably be
included.
WATER / SEWER REPORT: Vic Robbins gave the city an update on
the sewer rehabilitation project. Joshua
Excavating is wanting to get all the pipe layed by the
first part of November, but Robbins is concerned about how well they’re doing
the clean-up. The contract states that
the contractor should only be paid 90% of their fee until all the project is
completed and approved. The previous
payments have been for 100% of the requested amount, so 10% of these payments
may have to be withheld from a future payment request.
Jon Brady had concerns about having the ditches on and
near his property restored. Robbins said
that the contractor should be taking care of this. Brady then asked about how to handle
upgrading the fence that was removed for the project. He knows that the contractor is responsible
to put the existing fence, but he and Lee Flowers would like to put up a better
fence. They are willing to pay for the
material, but wonder if the contractor would install the new material rather
than the old fence. Rich Hamit said that
this matter should be between the property owners and the contractor. The council agreed by concensus. Ira Allen said that the contract was written
so that the contractor was obligated to replace what was removed, or something
of equal value, and he thinks that there are too many exceptions being
added.
Robbins said that the contractor has hired Killough to
repave the area on
Robbins said that about 2/3 of the sewer line has been
replaced, but very few manholes have been done.
SCHOOL PARKING LOT DRAINAGE:
Vic Robbins stated that at the west edge of the school’s parking lot,
Mr. Stout has built a berm that stops the water from running directly onto his
lawn, and it turns most of it north into the street. When the city rebuilt it, we regraded the
school’s parking lot some with gravel and got a little more to go south, but
there’s still a substantial portion of the parking that drains right into the
street. Robbins said that the water
shoots north out of the parking lot into the street. Part of what happens then
is natural and part is man-made as there’s a berm along the south side of the
street that keeps the water on the street, causing it to run down into Bob
Gloss’s yard. Robbins then said that
two solutions have been discussed in the past.
The first is to build a little “speedbump” on a diagonal across the
street to send the water into the north ditch.
The second idea, which is what Robbins would recommend, is to construct a ditch along the
south side of the street and take the water along the south side of the street
into the culvert that has just been installed.
Mayor Young explained that he’d received a phone call from the Stout’s
and they were upset because the berm was changed without their knowledge and
consent. Bruce Smith said that the whole
drainage pattern was changed due to the school building across
BOUNDARY SURVEY: As
Kramer Engineering has been asked to mark the pins from previous surveys, the
clerk will write a letter to Taylor Design Group informing them that the city
won’t need them at this time.
DRAINAGE ON ASH STREET:
The mayor presented the letter drafted by Michael Coffman that would
give the city the authority to address the drainage problems in the 100 block
of
MAINTENANCE REPORT: Bob Call gave his report to the
council. Call asked how the council
wanted him to confirm the presence of a 4” water line to connect to the Fawl
property. Smith said he probably needed
to do some digging.
Call said part of the pool has been winterized,
he’s replacing some culverts as the sewer project is being done, and Call asked
if we are going to do any street sealing or paving this year. The clerk said there is approximately $18,000
in the fund, but she’s not sure how much budget authority is left.
Two new fire hydrants have been installed, and Call is
planning to replace one more soon. The
dump truck has had some repairs, and the backhoe and the 2002 city truck have
both had 2 new tires put on. Call also
asked to buy some tools to keep in the other city truck. Ira Allen moved to authorize the purchase of
up to $400 worth of tools. Larry Coursen
seconded; motion carried 5-0.
Call said that he and Jim Koger are starting to getting the meter pits winterized. Ira Allen asked if Call has had a chance to
check the chlorine levels at the medical clinic. Call said he went down one day, and since the
water was good that day, no test was done.
Allen commended Call and Koger for getting the water
break fixed quickly last weekend.
TREASURER’S REPORT:
Patty Hylton was present
to review the city’s financial reports.
Hylton said that she has prepared a wastewater project report to show
whether or not the funds are coming from the grant or from the KDHE loan. She also has put together another request for
reimbursement for approximately $101,000 that has been submitted for
approval. Donna Crawford has told us
that we have about $78,000 left in the grant.
Hylton said that there’s only about $9200 left in the
CLERK’S REPORT: Cheryl Brown asked permission for the
Dave Watkins sent a thank-you for the city’s sponsoring
their fall activity calendar.
Someone from Data Technologies will be here on October 17th
to do a software conversion, and Brown will be out of the office from the 18th
through the 20th.
Brown told the council that the city has received
$2,091.56 from
The clerk has received a letter from Jim Long, formerly
of Bogner & Long, explaining that he has left that firm, and started his
own accounting business. The company,
known as Long CPA, has submitted a request to do the city’s 2006 audit at the
same price as the prior year’s audit fee -- $4400.
Bruce Smith made a motion,
seconded by Rich Hamit, to approve the request from Long CPA. Motion carried 5-0.
Brown also mentioned the notice from Roger Harmon saying
the city has been denied a grant for finishing the Trail’s project this year.
Brown also brought up some matters concerning how city hall
and/or Jim Koger are notified when animals are picked up after regular
hours. Jim Koger said he wasn’t sure if
he had the authority to set how late he can be called on animal control
matters. The mayor said that Koger
should be able to say how late he wants phone calls, especially if the police
department can handle a dog at large.
The matter of how long traps
are left at one location. Brown said
that she knows of one business that would like to have the trap there every
night. Mayor Young asked for an
executive session at this time. Rich
Hamit moved to go into executive session for 5 minutes to discuss matters not
related to elected personnel. Bruce
Smith seconded, meeting was recessed at 9:05 PM. The mayor called the meeting back to order at
9:10 PM. No action resulted from the
closed session.
COUNCILMEMBER COMMENTS: Rich Hamit said he’s going to be doing some
checking on noise ordinances as a result of a recent “concert” in his
neighborhood.
There being no further business before the council, Ira
Allen moved to adjourn. Larry Coursen
seconded; meeting was adjourned at 9:14 PM.
Respectfully
submitted,
Cheryl
Brown, City Clerk
APPROVED:October 25, 2006