CITY OF OVERBROOK                            

 

MINUTES                       REGULAR COUNCIL MEETING                                           November 12, 2008           Overbrook City Hall   

 

MEMBERS PRESENT:      Don Schultz, Dorthy Chikly, Bob Sisson, Larry Coursen, Tadd Goodyear, and Mayor Jack Young.

                                   

OTHERS PRESENT:         Patty Hylton, Jim Koger, Steve Simmons, Scott Warren, Dan Reser, Bev Hix, Brian Kuermaier, and Vickie Peek.   Michael Coffman arrived at 7:32PM.  Jon Brady arrived at 7:20PM.

 

The meeting was called to order by Mayor Jack Young at 7:03 PM after which roll call determined the presence of a quorum.

 

MINUTES:  Larry Coursen moved to approve the Minutes from the October 8, 2008 Regular Council Meeting.  Dorthy Chikly seconded; Motion approved 5-0.

 

WARRANTS: Warrants will be discussed during the Treasurer report.

 

SEWER UPDATE: Vic Robbins was unable to attend the meeting.  We discussed the settlement on 4th Street as well as the progress of the Phase I re-seeding.

Dorthy Chikly moved to approve Ordinance 318.  Larry Coursen seconded; Motion carried 5-0.  We are waiting on proof of publication before we can begin the Condemnation Proceedings on the easements for Phase II.

 

Engineering Report 323 Maple:  There was discussion about the cost of the three alternatives (1. repair the building, 2. partial demolition and repair, 3. demolish the entire building) listed in the engineering report on 323 Maple.  Larry Coursen moved to get bids for all three options.  Bob Sisson seconded; Motion failed 2-3.  Dorthy Chikly moved for the Clerk to contact the Structural Engineer for his opinion on what would be the least expensive of the three options and to solicit bids based off of that alternative.  Tadd Goodyear seconded; Motion carried 5-0.  Jim Koger is to see if there is an existing party wall agreement regarding the common wall. 

 

Jones Park Update:  Jon Brady updated the Council on recent activities at the Children’s Fishing Pond and at Jones Park.  As the Children’s Fishing Pond gets closer to being completed, the final easement

 

Recreation Commission Discussion:  Following discussion about what the next step will be, it was decided that Don Schultz would find out if board members in a proposed 3 mile radius would be subject to our zoning regulations.  Jim Koger is to locate the Park and Recreation Statute and we will address again at our next meeting.

 

At 8:05PM, Mayor Jack Young called for a 10 minute break.

 

At 8:15PM the meeting was called back to order by Mayor Jack Young.

 

NEW BUSINESS:

 

Planning and Zoning:  Tadd Goodyear moved to accept the Planning and Zoning recommendation to approve Nolan McIver’s request for Zoning Change from M-1 to R-2 for the block east of Ash Street and north of Santa Fe Street.  Bob Sisson seconded; Motion carried 5-0.  There was discussion about the open seats on the Planning and Zoning Commission.  Mayor Young asked the Council to bring possible names to our next meeting.  Mayor Young asked Jon Brady to discuss the boundary to Jones Park from the west with Nolan McIver.  There was additional discussion about our 5 yr Comprehensive Plan and what was still needed to complete our Master Zoning Ordinance.

 

Parking in alley near 5th and Cedar:  Consensus was that parking was being done on private property.  Jim Koger is to discuss this with Mr. Birrell.

 

Additional Pt. Maintenance Employee:  Following discussion, Bob Sisson moved to allow Curtis Musick to work up to 32 hours/week.  Don Schultz seconded; Motion approved 5-0.  Tadd Goodyear moved to open the tree dump at the sewer pond for 2 hours on Friday afternoon.  Bob Sisson seconded; Motion Carried 5-0.  There is work to be done to get the tree dump ready.  The opening date will be determined soon.

 

New NFIP Map:  The Council reviewed the new NFIP map.  No changes appeared necessary.

 

Replacement Aerator:  Don Schultz moved to purchase the replacement aerator for the City Lake for the price of $720 plus S&H (as quoted from Aquatic Eco Systems).  Dorthy Chikly seconded; Motion carried 5-0.

 

Forms for Activity Reports:  There was discussion about the type of Activity Forms the Council would like to see from the different departments. 

 

 

UNFINISHED BUSINESS:

 

Ballot question Second FT Police Officer update/discussion:  The Special Advisory Election for this issue will be held December 16, 2008 at the Overbrook Public Library.  Polls will be open from 7AM to 7PM.

 

Housing Authority:  Tadd Goodyear moved to name Jim Koger to the Housing Authority Board.  Dorthy Chikly seconded; Motion carried 5-0.

 

KS Gas Service/Shop: Mayor Young will sign the contract to get the service installed.

 

Repairs at Well #4:  Following discussion, Dorthy Chikly moved to accept the bid from Russell Smith Electric.  Bob Sisson seconded; Motion carried 5-0.

 

Utility Bill Ordinance Update:  We will hold a special working meeting December 3rd at 9AM to work on updating our Utility Bill Ordinances.   The meeting will be at City Hall.

 

Lake Road Entrance:  Tadd Goodyear will continue to work on this issue and will update us next meeting.

 

Additional follow-up was discussed in regards to past unfinished business items.  Mayor Young and Jim Koger are to follow-up on previous sewer related items from work at 206 W. Market.  Jim is to check with Crossroads regarding the status of our project.

 

CITY OFFICER REPORTS:

 

LAW:  The Law Report is in your packet.  Officer Harmison was absent.

 

MAINTENANCE: Steve Simmons gave his report. 

 

TREASURER: Following discussion, Larry Coursen moved to pay warrants.  We will wait to pay Douglas County RWD#3 for the backup chlorine unit until after it is installed and we make sure it is working correctly.  Tadd Goodyear seconded; Motion carried 5-0.  Patty Hylton gave the Treasurer Report.  Patty Hylton and Bob Sisson will check the budget by department for discussion at our next regular Council Meeting.

 

CLERK: Jim Koger gave the Clerk report.  Bob Sisson is to check with the Overbrook Veterinarian about using their services for strays.  We will work on the Animal Control Ordinances next meeting.

 

COUNCIL MEMBER COMMENTS:

Tadd Goodyear, Bob Sisson, Don Schultz, Larry Coursen:  None.

 

Dorthy Chikly indicated that we could check purplewave.com for auctions on equipment and a lot of other items.  Most items have a disclosure report.

 

MAYOR’S REPORT:

The Mayor acknowledged a Thank You card from Dorthy Chikly.

 

COMMENTS FROM PUBLIC NOT ON THE AGENDA:  Jon Brady discussed his thoughts on the cost of the advisory election.

 

EXECUTIVE SESSION:

At 9:58 PM Larry Coursen made a motion, seconded by Dorthy Chikly, to go in to Executive Session for 5 minutes to discuss client/attorney privileged matters with the city attorney present.  

 

The Mayor called the meeting back to order at 10:05 PM.  No action was taken.

 

ADJOURNMENT:

There being no further business to come before the Council, on a motion duly made and seconded by Dorthy Chikly and Larry Coursen, the meeting was adjourned at 10:06 PM.

 

Respectfully submitted,

 

 

Jim Koger

City Clerk

 

Approved 12/10/08