CITY OF OVERBROOK

 

 

MINUTES                REGULAR COUNCIL MEETING                            DECEMBER 14, 2005

 

 

 

 

MEMBERS PRESENT:     Rich Hamit, Ira Allen, Bob Sisson, Mayor Jack Young, Bruce Smith

                                      (9:05 PM).  Larry Coursen absent.

 

OTHERS PRESENT:       EulaLee Fuller, Mike Dickerson, Pat Martin, Kathy Coffman, Vic

                                 Robbins, Ed Harmison, Patty Hylton, EVerette Dannar, Jim Koger,

                                 Cheryl Brown.

 

 

 

          Mayor Young called the meeting to order at 7:00 PM.  Roll was taken to establish the presence of a quorum.

 

 

MINUTES/ WARRANTS:       Ira Allen moved to approve the minutes of the November 9th meeting with corrections about the library furnace.  Bob Sisson seconded; motion carried 3-0.

Bob Sisson moved to approve the minutes of the special meeting; Rich Hamit seconded.  Motion carried 3-0.

          Bob Sisson made a motion, seconded by Ira Allen, to pay all warrants presented.  Motion carried 3-0.

 

 

PART-TIME CLERK:      Cheryl Brown, City Clerk, administered the oath of office to Jim Koger, who has been hired as Assistant City Clerk.  The council welcomed Jim to the staff.

 

MISC:     The mayor thanked everyone for furnishing treats.  Brown said that Beverly Hix provided the cookies, and the mixed nuts were a gift from Michael Coffman.  Thanks were expressed by a round of applause.

 

 

ELECTION TO BE CALLED:     After reviewing the petitions received by those opposed to Sunday beer and liquor sales, Ira Allen moved to adopt Resolution No 66 which calls for the matter to be decided by ballot. Rich Hamit seconded; motion carried 3-0.    Rhonda Beets, Osage County Clerk, has set January 5th as the date for the election. 

 

 

CMB AND GAME MACHINE LICENSES:       Bob Sisson moved to renew the Cereal Malt Beverage licenses for Casey’s, O’Bryhim’s Thriftway and The Patch.  Ira Allen seconded; motion carried 3-0.  

          Ira Allen moved to renew the game machine licenses for The Patch and Conrad’s Bar & Grill.  Bob Sisson seconded.  Motion carried 3-0.

          Ira Allen moved to renew the City Alcoholic License for Conrad’s Bar & Grill.  Bob Sisson seconded; motion carried 3-0.

 

 

RETIREMENT PAYMENT:     Bob Sisson moved to pay Bob Call and Cheryl Brown the difference between the KPERS and KPF retirement benefits.  Rich Hamit seconded; motion carried 3-0.

 

RECREATION COMMISSION:             This matter was tabled until the January meeting.

 

LIBRARY FURNACE:     Walt Martin has inspected the furnace at the library and said that it should be sufficient as long as there’s no ceiling in that room, and there are no plans for any such ceiling.

 

 

BARNETT PROPERTY:               Mayor Young said that he and Bob Call need to go with Mac Barnett to check out the concerns Barnett has about the drainage on his building site.

 

ELECTRICITY AT CITY LAKE:            Since not all the bids have been received, the matter of installing electricity at the city lake was tabled.

 

 

KEY TO CITY HALL:    Ira Allen mentioned that a key needs to be provided for someone on the Planning Commission.  Bob Sisson suggested that one of the members just needs to come in and pick up a key a day or two before the meeting.   Ira Allen was asked to relay this information to Tom Wurdeman.

 

 

CHRISTMAS LIGHTS:    Ira Allen was asked why the older Christmas lights aren’t up along Hwy 56.  Cheryl Brown said that the older lights weren’t ready when the newer ones were ready to be hung, and that someone would call when they were ready.  Bob Call said that he’s mentioned this to Ed Butterfield, but hasn’t pressured him since Butterfield volunteers his time and truck to do this.  Call will talk to him again.

 

 

P.R.I.D.E.:     EulaLee Fuller was present as a representative for the PRIDE committee to ask for assistance in repairing or replacing the playground equipment at Jones Park.  Mayor Young said that the Jones Fund might be a source for purchasing new equipment, but said the city would be willing to help.   Young said he would find a phone number to contact someone from the Jones Foundation.  The council agreed by concensus to support improving the playground.  The city receives several catalogues for playground equipment, and the Jones Foundation will want a written proposal with details.

 

LAW REPORT:               Chief Ed Harmison reviewed his written report for the council.  There were 5 criminal cases in November.

 

 

MAINTENANCE REPORT:     Bob Call said that the work is completed at the lagoons.    The waterline replacement project is in progress, but there have been some delays.  Call feels that D & D Excavating should be responsible for maintaining gravel replacement until the asphalt is laid.

          Call said that the new dump truck is here, and he really likes it.  The alternator had to be replaced, but otherwise it runs well and everything seems to be working.   The council agreed by concensus to take sealed bids at the January 11th meeting for the old dump truck.  The clerk will put ads in the paper. 

          Call reported that the wells and lift stations are operating as they should be.   He also said that we should be getting the final maps for the water/sewer system within the next couple of weeks.

          Bob Sisson told the council that he talked to someone from KDOT, and if the truck is tagged for 26,000 #’s no one will be required to have a Commercial Driver’s License.  Concensus to pursue that.

          Ira Allen asked about the hole down the street where the storm drain was torn out.  Call said that D&D is going to fix it.  Sisson said he saw them working on it.

 

 

TREASURER’S REPORT:       Patty Hylton reviewed the financial reports for the month of November.  She recommended that the city purchase a CD.  After discussion, Bob Sisson moved to buy a 6-months $25,000 CD at First Security Bank.  Ira Allen seconded; motion carried.  Hylton said she will be submitting a request for waterline and sewer projects soon. 

Hylton said that our cash balances are good, but budget is pretty close in a couple of the funds so we’ll have to watch that.  She may have to reverse some transfers to avoid budget violations.  She has contacted Blue Cross Blue Shield about different packages to lower the costs for employee health insurance.   Hylton said we haven’t allocated a specific amount of money for Recreation, but there is $5,000 that could be used in 2006 for recreation purposes. 

The mayor said he would like to see a plan for the entire Jones Park area instead of just putting things here and there.  Sisson said he would help measure the grounds if that would help.

          Hylton then presented the council with some figures that compares the 2006 budget with 2005 actual expenses.  This should give the council an idea of possible problems. 

 

 

WATER/SEWER REPORT:     Vic Robbins said that he’ll be checking the area where the storm drain repairs are being done.    The rest of the waterlines have been replaced, but the asphalt work still needs to be done as well as some clean-up.   Changes in the bill from D & D Excavating were discussed.  Robbins recommended holding back a percentage of payment until the job is 100% completed. 

          Robbins said that Michael Coffman has sent the order to comply to the necessary property owners.  Dean Beckman has inspected the Horton property and the roof drains are connected to the city sewer system.  We are still waiting to hear from the other property owners. 

          Robbins has prepared a map showing the sewer lines to be repaired or replaced and sent it to Michael Coffman who will be consulting with Dave Peimann about the easements. 

          Robbins said that the lagoon desludging has been completed as far as the contractor is concerned.  Due to weather, about 10% of the last cell has not been desludged.  After talking to the mayor, Donna Crawford, KDHE and the contractor, Robbins asked that $4,000 be taken from the original contract price.  They will be mailing a new bill showing a reduction of $4,000, or approximately $71,000.00.   Robbins now has to put together a report showing exactly what was done at the lagoons.  He told the council that one field had slightly more sludge applied than was calculated.  The land owners were very pleased with the application process.   Robbins also said that G & G Excavating has done some work around the edges of the lagoons.   He’s not sure if the grant or loan will cover this, but he felt it was necessary.

          The council agreed by concensus to send Horton’s a letter asking them to agree to having the city disconnecting the service.  The clerk will prepare a letter for Horton’s to sign. 

Robbins reminded the council that there are 2 sump pumps connected to the sewer that need to have some follow-up contact made.  The attorney has prepared a Notice of Violation that can be sent if necessary. 

          Ira Allen made a motion, seconded by Bob Sisson, to pay D & D Excavating $16,044.52 minus 10% at this time.  Motion carried 3-0.   A letter will be sent to Donnie Bryant explaining the council’s decision. 

 

 

WILDLIFE & PARKS AGREEMENT:   Rich Hamit moved that we sign the agreement with Dept of Wildlife & Parks to provide the city with funds to maintain the city lake to avoid selling city license fees.  Bob Sisson seconded; motion carried 3-0.

 

 

DOG/CAT LICENSE FEES:     After discussion, Rich Hamit moved to adopt Ordinance No 288 which would set the following fees:

          Spayed or neutered dogs & cats:              $5.00

          Non-spayed or neutered dogs & cats                   $10.00

Bob Sisson seconded; motion carried 3-0.

 

Chief Harmison said he’s planning to send letters to all who got licenses last year and give them a 30-day grace period.  This won’t affect those who didn’t get dog or cat tags in 2005, but will help.

 

 

CLERK’S REPORT:       Rich Hamit moved to donate $100 to the Santa Fe Trail After Prom Party.  Bob Sisson seconded; motion carried.

          Brown said she’s learned from Yolanda Dickinson about having to pay for the Planning and Zoning seminar on January 13, 2006 if she doesn’t go.   The council agreed that we should proceed with the registration in any case.

          Brown also told the council that Jim Koger will be working more than 20 hours the week that she’s on vacation.

          Brown asked for clarification on paying Mark Tomlinson for all mileage, or just trips to Carbondale Pet Clinic.  Ira Allen said his understanding is that the council agreed not to make any changes for the time being.  Bob Sisson asked if warning tickets are being given to owners whose pets are being returned to them.  His opinion is that we shouldn’t be paying mileage for just driving around town if animals are not being picked up, regardless of where they’re taken.  Mayor Young said he would check on the matter.  He’s also going to talk to Dr. Tucker about notifying us when Overbrook residents adopt animals from her clinic.   Ira Allen said that this information is needed by the January meeting. 

 

COUNCILMEMBER COMMENTS:      Ira Allen said he would like to have some kind of water softener considered in the 2007 budget.  Sisson and Robbins said that this would be very expensive, and would also change the requirements for the water operator.  The mayor said that Bob Call is working on getting the AquaMag system working again.

         

BONUS:         Ed Harmison asked about a Christmas bonus for full time employees.  It’s been $25 per person in the past.  Rich Hamit moved to give $50 bonuses to full-time employees.  Bob Sisson seconded; motion carried.   Harmison also stated that he and Dannar would prefer to be paid for half of unused vacation in 2006.  The council agreed by concensus.

 

MISC:     Vic Robbins told the council that he went down and looked at the storm drain repairs, but he’s not satisfied with what’s been done since he wasn’t present when the work was done.

Robbins said he’d talk to Donnie Bryant about the matter.

 

EXEC SESSION:        Rich Hamit moved to go into executive session for 5 minutes.  Bob Sisson seconded.   Motion carried.   The meeting was called back to open session at 9:05 PM. 

Rich Hamit moved to give Ted Miller, Randy Harrison, Mark Tomlinson and Jim Koger a $25 Christmas bonus.  Ira Allen seconded; motion carried.

 

          There being no further business before the council, Ira Allen moved to adjourn.  Bob Sisson seconded; meeting adjourned at 9:15 PM.

 

 

 

 

 

 

                                                                    Respectfully submitted,

 

 

                                                                   Cheryl L. Brown, City Clerk

 

 

 

APPROVED: January 11, 2006