CITY OF OVERBROOK                

 

MINUTES           REGULAR COUNCIL MEETING                   February 11, 2009           Overbrook Public Library

 

MEMBERS PRESENT:      Don Schultz, Dorthy Chikly, Bob Sisson, Tadd Goodyear, and Mayor Jack Young.  Larry Coursen was absent.

                                   

OTHERS PRESENT:         Scott Warren, Dr. Steve Pegram, Jim Koger, Steve Simmons, Shandy Vollrath, Jon Brady, Randy Boudeman, Pat Martin, Bev Hix, Dennis Graves, Mike Graham, Curtis Stahel, Michael Coffman, Carol Baughman, Zac Anshutz, Jim Foster, Ed Harmison, Vic Robbins,  Luke Coltrane, Dana Mentzer, Bruce Sisson, Janet Johnson, Ann Blosser, Randy White, Joe Gast, Craig Meier, Kristine Meier, Laurie Costlow, Dodie Greenfield, Joe Meinhardt, Mary Boos, Clay Lee, Donna Crawford, Cheryl Florance, Brian Kuermaier and Vickie Peek.  Two others were here for a short time but left before I was able to ask them their names.

 

The meeting was called to order by Mayor Jack Young at 7:00 PM after which roll call determined the presence of a quorum.

 

MINUTES:  Dorthy Chikly moved to approve the Minutes from the January 14, 2009 Regular Council Meeting and the corrected Minutes from the January 5, 2009 Special Council Meeting.  Bob Sisson seconded; Motion approved 4-0. 

 

WARRANTS: Warrants will be discussed during the Treasurer report.

 

At this point, the Mayor invited Shandy Vollrath to address the Council in regard to recent fine work done by our EMTs and Police Chief Harmison.  Shandy was at the Council Meeting in behalf of the Bach family and thanked the responders for their great care.

  

Point of Order:  Don Schultz recognized that the Minutes from the January 26, 2009 Special Meeting was not part of the Agenda but were included in the Council Packets.  Following review, Don Schultz moved to approve the January 26, 2009 Special Meeting Minutes.  Dorthy Chikly seconded; Motion carried 4-0.

 

SFT 434 Superintendent Dr. Steve Pegram and several members of the School Board were in attendance to discuss potential district reorganization. Mayor Young indicated to the crowd that they would have the opportunity to listen to the presentation and the public would could address questions to the School Board/Superintendent at the upcoming PTO meeting at OAC (6:30PM on February 17th, 2009) or at the District Meeting on February 23rd (6PM). 

 

After Dr. Pegram and the School Board Members left, Jim Foster and Mary Boos both indicated their concern over the plans to the Council.

 

SEWER UPDATE: Vic Robbins and Donna Crawford addressed the Council.  Donna Crawford had Mayor Young sign an electronic deposit form for the CDBG grant.  The Environmental Impact Study will commence once the grant is awarded.  By February 1, 2010, the goal is have the project bid out and awarded.  We would then have two years to get completed.

 

There was a ten minute break at this point in the meeting.

 

Upon return, Tadd Goodyear moved to sign the contract with the Department of Commerce.  Bob Sisson seconded; Motion carried 4-0.

 

Donna Crawford then had the Council review the Civil Rights, Housing and the Procurement Policy documents which had been used previously during Phase I.  If there is a Housing Complaint due to Phase II of the Sewer Rehab project, Jim Koger is to call Donna Crawford immediately.  Tadd Goodyear moved to have Mayor Young sign the documents.  Bob Sisson seconded; Motion carried 4-0.  Mayor Young signed the documents.

 

Vic Robbins next discussed the easement order.  Michael Coffman will send a copy to Donna Crawford.

 

Donna Crawford then led the discussion on Streets.  We can still apply for up to $400,000 in grants for street work.  We would need to put up at least 25%; 50% is a more favorable amount.  Cost figures will need to be calculated.  Following discussion, Jim Koger was asked to request that Bill Jacobs (from King Engineering) attend our next Council Meeting to discuss a Comprehensive Street Update Plan.

 

Donna Crawford will send an updated contract to us  prior to our next meeting.

 

Phase II: Vic continues to work on the plans for at the lagoon.  Phase I:  Following discussion, Vic will give a summary report to Michael to send to the insurance company.

 

SEWER LOCATION 701 W. 2nd Mike Graham:  Following discussion about the lack of available slope in the area, Tadd Goodyear moved to grant Mike Graham a building permit following the execution of the necessary easements.  Dorthy Chikly seconded; Motion carried 4-0.  Michael Coffman and Vic Robbins are to work with Mike Graham on the wording of the easements.

 

SIDEWALKS IN TO JONES PARK: Following discussion, (with input from both Dennis Graves, Luke Coltrane, and Michael Coffman), Bob Sisson moved to disapprove the previously submitted petitions to have the City build the sidewalks.  Bob’s motion indicated those interested in building the sidewalks could have Leo Lang do the work, but they would need to pay for it.  Tadd Goodyear seconded; Motion carried 4-0.

 

 

NEW BUSINESS:

 

Streets/Accessories:  Item was discussed earlier in the meeting during the Water/Sewer update.

 

Asst City Clerk:  Tabled until next meeting.

 

Connecting Links:  Bob Sisson moved to not accept the Connecting Links agreement.  Tadd Goodyear seconded; Motion carried 4-0.

 

 

UNFINISHED BUSINESS:

 

Building at 323 Maple:  Michael Coffman asked to address this in Executive Session.  Mayor Young indicated that we would move this item until later in the meeting.

 

Planning and Zoning follow-up:  No action taken.

 

Housing Authority:  Tadd Goodyear moved to name JoAnne O’Brien to replace J.A. Cordts on the Housing Authority.  Bob Sisson seconded; Motion carried 4-0.  The clerk is to write a letter to notify JoAnne O’Brien, J.A. Cordts, and Bruce Smith.

 

Repairs at Well #4:  Well #4 is done and back on line.  Jim and Steve are to look for additional people in our area that work on wells.

 

Utility Bill Ordinance Update:  Jim Koger continues to work on the master Utility Bill Ordinance.  Following discussion, Jim Koger is to bring sample wording for adding the set-off fee to delinquent accounts.

 

Jones Park   Lot 29 Document:  The Council reviewed the draft Lot 29 letter.  Jim Koger is to send the letter once Mayor Young has signed it.

 

Rec Commission Update  Section 1 details:  Following discussion, the consensus was to review further and vote on section 1 next month.

 

Ad for 2nd FT Police Officer:  Following discussion, Dorthy moved to require the applicant to live within 10 miles of Overbrook.  Tadd Goodyear seconded; Motion passed 4-0.  Jim is to check with KPERS to see if they can recommend additional places to advertise the opening.

 

Chad Oswald water meter:  The meter has been installed.

 

CITY OFFICER REPORTS:

 

LAW:  Officer Harmison gave his report. 

 

MAINTENANCE: Steve Simmons gave his report.  Discussion items included replacing water meters, identifying the source of the paper towels in our sewer, and creating a work list for Curtis.  Steve discussed the Winwater bid for repairs at the main pump house.  Bob Sisson moved to order the parts.  Don Schultz seconded.  Motion carried 4-0.  Animal Control was discussed next.  Steve has hauled some stray cats to Carbondale. Tadd Goodyear indicated that he had spoken with Mike Gerisch’s wife about their dogs. 

 

TREASURER: Patty Hylton was absent.  Tadd Goodyear moved to pay the warrants.  Bob Sisson seconded; Motion carried 4-0. 

 

CLERK: Jim Koger gave the Clerk report.  There was discussion about surplus equipment from Rural Water #3.  Jim Koger is to let Derrick Dahl know about the tennis court paint in barrels at the Shop. 

 

EXECUTIVE SESSION:

Dorthy Chikly moved to go into an executive session for 5 minutes with the City Attorney to discuss matters pertaining to unfinished business.  Don Schultz seconded; Motion carried 4-0.

 

Returned at 10:15PM.  No action taken.

 

EXECUTIVE SESSION:

Bob Sisson moved to go into an executive session for 10 minutes with Chief Harmison to discuss matters unrelated to elected personnel.  Tadd Goodyear seconded; Motion carried 4-0.

 

Returned at 10:24PM.  No action taken.

 

COUNCIL MEMBER COMMENTS:

Tadd Goodyear, Dorthy Chikly, Don Schultz, and Bob Sisson:  None.

 

MAYOR’S REPORT:  Mayor Young will follow-up with Steve on a work plan for Curtis.  There was discussion about the beaver at Overbrook City Lake.

 

COMMENTS FROM PUBLIC NOT ON THE AGENDA:  Jon Brady asked the Council to consider closing an area at the City Lake (near where the new soccer field will be) to vehicle traffic.   This item will be discussed later once the project is closer to completion.  Scott Warren asked if we planned to treat the stumps on some of the brush that was cut near the lake.  Consensus was that we would.

 

ADJOURNMENT:

There being no further business to come before the Council, on a motion duly made and seconded by Bob Sisson and Dorthy Chikly, the meeting was adjourned at 10:30 PM.

 

Respectfully submitted,

 

 

Jim Koger

City Clerk

 

Approved 3/11/09