CITY OF OVERBROOK                 DRAFT 

 

MINUTES           REGULAR COUNCIL MEETING                   March 11, 2009           Overbrook City Hall

 

MEMBERS PRESENT:      Don Schultz, Dorthy Chikly, Bob Sisson, Larry Coursen, and Mayor Jack Young.  Tadd Goodyear arrived at 7:04PM.

                                   

OTHERS PRESENT:         Bill Jacobs, Scott Warren, Jim Koger, Steve Simmons, Mark Jones, Jon Brady, Pat Martin, Bev Hix, Michael Coffman, Ed Harmison, Amy Fischer, Curtis Musick, and Vickie Peek.   Vic Robbins arrived at 7:17.  Joe and Joyce Greene arrived at 7:34PM.

 

The meeting was called to order by Mayor Jack Young at 7:00 PM after which roll call determined the presence of a quorum.

 

MINUTES:  Don Schultz moved to approve the Minutes from the February 11, 2009 Regular Council Meeting.  Larry Coursen seconded; Motion approved 4-0. 

 

WARRANTS:  Larry Coursen moved to approve the warrants.  Bob Sisson seconded; Motion carried 4-0.

 

Tadd Goodyear arrived at 7:04PM.

  

Since Joe Greene had not yet arrived, the Mayor indicated that we would return to the Osage Waste Contract Renewal Agenda Item later in the meeting.

 

Bill Jacobs COMPREHENSIVE STREET UPDATE:  Bill Jacobs, from King Engineering was present to discuss the KDOT Stimulus Pack Application options and to give an estimate for a city-wide street condition survey.  The KDOT applications are due by 5PM on Friday, March 13th.  Bill had verified with KDOT Engineer Earl Bozak that the only street in Overbrook that would qualify for this grant was Maple Street.  As the County maintains Maple, and parking areas are not covered by the KDOT Stimulus Pack grant, the consensus was that we wouldn’t qualify.  The estimate for a condition survey (of street surfaces only) was $5,400.  A drainage plan would be perhaps $1,500 more but would not include the sizing of the pipes.  Following discussion, it was decided that we would not pursue a street survey at this time.  The Council thanked Mr. Jacobs for attending and then directed Steve Simmons to contact a few area excavators for cost on ditch work in specific areas.

 

Vic Robbins arrived at 7:17PM.

 

WATER BILL 308 W. FIFTH:  Mark Jones discussed his water bill with the Council.  The consensus was to have Steve get his old meter checked and report back next meeting.

 

SEWER UPDATE: Vic Robbins presented his report.  The easement for the sewer at 701 W. 2nd has been given to Michael Coffman.  Part of the easement is on the railroad right of way.  Vic met with appraisers last week regarding the easements for Phase II of the Sewer Rehab Project.  Vic is still working on the descriptive letter to give to Michael Coffman regarding the street settlement from Phase I.  The west berm of the final south lagoon cell has developed a leak and will have to be dug up and repaired.  The leak is in an area where an overflow pipe was once located.  The water coming through is clean, but the repair is needed soon.  Jim Koger is to report the leak to KDHE.   Earlier this month, the sewer line coming from the north to the east lift station backed up.  The City of Scranton brought their Jet truck and the clog was removed.  Broken cleanouts, discovered while working on the backup, have been repaired.  Blue towels have been observed at various places and clogging at the lift stations needs to be monitored on a regular basis.  Steve is to talk others in the area about not flushing towels.  Ed Hickman worked on Pump #1 at the West Lift Station.  The most recent effluent #’s are very good.  Vic continues to work on the plans for at the lagoon.  Next there was discussion about an issue with the sewer at 204 Ash.  The Council asked Vic to go over the sewer map with Jim Koger and investigate this issue further. 

 

Amy Fischer was present to discuss a recent water back-up at 700 Maple.  Following discussion, Tadd Goodyear moved to have Steve get someone to fix the Ditch near the property.  Larry Coursen seconded; Motion carried 4-0.

 

OSAGE WASTE CONTRACT RENEWAL:  Following discussion with Joe Greene from Osage Waste, Larry Coursen moved to approve the new 2 year contract as written.  Tadd Goodyear seconded; Following discussion of the possibility of adding recycling options in the future, the Motion carried 5-0.

 

At 8:15PM, Mayor Young called for a 10 minute break.

 

The meeting resumed at 8:25PM.

 

NEW BUSINESS:

 

Pool:  Following discussion, Tadd Goodyear moved to have the Luther’s manage the pool like they did last year as well as hire the lifeguards.  Bob Sisson seconded; Motion carried 5-0.  The consensus was for Steve to start getting the pool cleaned about a month prior to the scheduled opening of the pool.

 

Asst City Clerk:  Following discussion, the consensus was to get applications and have them ready to review at our next regular Council Meeting.

 

At this point, Vic Robbins wanted to know if the Council was still considering applying for a CDBG grant for street repair.  If they still are, a preliminary report would be a necessary part of that application.  The consensus was to discuss the possibility with Donna Crawford.

 

No more new business.

 

UNFINISHED BUSINESS:

 

Building at 323 Maple:  Following discussion, no action was taken.

 

Planning and Zoning follow-up:  No recommendations.

 

Sewer Easement follow-up 701 W. 2nd:  this was discussed earlier in the meeting during the Sewer Update.

 

Rec Commission Update  Section 1 details:  Following discussion, Don Schultz moved to accept the Recreation Commission Ordinance as is.  Tadd Goodyear seconded; Motion carried 5-0.  Following verification by the clerk, Don Schultz moved to assign #326 to the Ordinance.  Tadd Goodyear seconded; Motion again 5-0.

 

CITY OFFICER REPORTS:

 

LAW:  Officer Harmison was out on a call.  There was a question about police coverage after midnight and a complaint about speeding.  Mayor Young directed the Council to let Officer Harmison know when they have received a complaint.

 

MAINTENANCE: Steve Simmons gave his report. Following discussion, the consensus was for Steve to get bids for the sidewalk repair in front of the laundry mat.  Next Well #3 was discussed.  Steve is to have Frank Rhoades take a look at it.  Steve also needs to work on the remote read for the meter at Well #3.  Steve discussed some meters that he plans to replace in the near future.  The Council read the information from Jim Jackson at KRWA regarding Chlorine Readings.  The consensus was for Steve to keep taking the readings as recommended.  As a follow-up to the repairs at the well house, a bid for new meters inside the well house from Olathe Winwater was considered.  The consensus was to not replace those meters at this time.  Following discussion about the number of hours of Comp time that was being accumulated, Larry Coursen moved to cap Comp Time at 250 hours.  Tadd Goodyear seconded; Motion carried 5-0.  Next the brush dump was discussed.  Larry Coursen moved to close the brush dump.  Bob Sisson seconded; Following discussion the motion was defeated 0-5.  Tadd Goodyear moved to change the hours the brush dump is open to 8-10AM one Saturday per month.  Bob Sisson seconded; Motion carried 4-1.  The consensus was that it should be the third Saturday of each month, beginning with April 18th, City-Wide Clean-up day.  Jim Koger is to show Steve how to check the Lift Station Omni-Site data.  Mayor Young asked Steve to write up a work list for Curtis.  Blue Towels in the Sewer were also discussed. 

 

TREASURER: Patty Hylton was absent.  Her printed report was in the Council packet.

 

CLERK: Jim Koger gave the Clerk report.  Following discussion, Tadd Goodyear moved to approve the new Governmental Assistance Service contract we recently received from Donna Crawford.  Bob Sisson seconded; Motion carried 5-0.  Don Schultz moved to advance Steve Simmons $250 for the KRWA Conference in Wichita.  Steve is to keep receipts.  Larry Coursen seconded; Motion carried 5-0.  There was additional discussion about the ditch near 114 Walnut. Consensus was that it was the property owner’s responsibility.  Jack Young will write a letter to the 2nd Grade Brownies thanking them for their letter and interest in a recycling program.  Jim Koger will forward JAG info to Donna Crawford.  Consensus was for Jack to sign the Tarwater Credit Application.

 

 

COUNCIL MEMBER COMMENTS:

 

Tadd Goodyear and Bob Sisson:  None.

 

Don Schultz:  Council Member Schultz described the opportunity to buy state tax credit through the OCED plan with Network Kansas.

 

Dorthy Chikly and Larry Coursen:  None.

 

MAYOR’S REPORT:  Mayor Young read and then passed around the Thank You card from Bob Sisson and his family.  Mayor Young then asked if the outfield has been seeded at the baseball field.  He also suggested that silt fences be considered.  Jon Brady indicated that the outfield should be seeded soon. 

 

COMMENTS FROM PUBLIC NOT ON THE AGENDA:  Jon Brady asked the Council to consider moving the Dog Pen.  There was discussion about following-up with Dr. Sanders about storing animals there.  Jon also discussed removing the two culverts and re-doing the ditch at the NW corner of the Maintenance Building.

 

ADJOURNMENT:

There being no further business to come before the Council, on a motion duly made and seconded by Larry Coursen and Bob Sisson, the meeting was adjourned at 9:30 PM.

 

Respectfully submitted,

 

 

Jim Koger

City Clerk