CITY OF
MINUTES REGULAR
COUNCIL MEETING May 13,
2009
MEMBERS PRESENT: Carol Baughman, Jon Brady, Dorthy Chikly, and Mayor Don Schultz. Tadd Goodyear was absent.
OTHERS PRESENT: Jim Gates, Scott Warren, Jim Koger, Bev Hix, Ed Harmison, Joanne O’Brien, Curtis Musick, Patty Hylton, Michael Coffman, Jason Hielscher, Johnni Vosseller, Jon Wilhite, Bob Bostrom, Kit Bostrom, and Wayne White.
Following Mayor Schultz’s recommendation, Carol Baughman moved to appoint Jim Gates to the open Council Member seat. Dorthy Chikly seconded; Motion carried 3-0.
Clerk Jim Koger administered the Oath of Office to Jim Gates.
Consent Agenda: Dorthy Chikly moved to approve the Consent Agenda. Carol Baughman seconded; Motion approved 4-0. Dorthy Chikly moved to appoint Mrs. Childress to the Library Board. Jon Brady seconded; Motion carried 4-0.
Collette Birrell Variance: Following discussion, Dorthy Chikly moved to approve the request if Planning and Zoning approve it on May 19th. Jon Brady seconded; Motion carried 4-0.
Housing Authority Discussion: Bruce Smith was unable to attend the meeting. Matter was tabled until next meeting.
Ridgeway Lodge Window Repair: Following discussion, the consensus was for Jim Gates to give a progress plan by next meeting.
Street Survey Discussion: Survey needs to be done by May 20th.
Sewer update: Vic Robbins was absent. The clerk read an email from Vic. Following discussion, it was recommended that the Clerk contact Vic to get an outline of Phase II for the new Council Members to review.
There was discussion about the former sewer connection at 204 E. 5th. Consensus was to give the resident a list of what was needed for them to get reconnected so the resident could contact a Plumber to have the work done. The three items were the current location of the sewer, where it ends, and if there is a water meter there.
We also need to follow-up on getting the jetter truck back to clean the line near the Bostrom home.
Pool: Tammy Luther was at the Regional Track Meet and could not attend the meeting. Following discussion, Dorthy Chikly moved to accept the proposed schedule and fees. Carol Baughman seconded; Motion passed unanimously.
Pump Operation Training still needs to be scheduled with Bruce McKee.
New business:
Re-appointments of City Officers: Dorthy Chikly moved to accept as stated. Carol Baughman seconded; following discussion the Motion passed unanimously.
Cold Patch purchase: Following discussion, Jim Gates moved to purchase 23 tons of Cold Patch. Jon Brady seconded; Motion carried 4-0.
Council President: Following discussion, Jon Brady nominated Jim Gates to be Council President. Dorthy Chikly seconded; Motion carried 3-0.
Bus Gate Request: Following discussion, no action was taken. Mayor Schultz will contact the Superintendent for more information.
Ball Park Field Lining: Dorthy Chikly moved to approve Chad Dunnaway as requested. Carol Baughman seconded. Following discussion, it was determined that chalk will be in addition. Motion passed unanimously.
Fireworks Contract for July 4th: Following discussion, Jon Brady moved to sign the contract with Rainbow Fireworks. Dorthy Chikly seconded; Motion carried 4-0.
Fireworks Stand Request: Following discussion, Jim Gates moved to accept the request to have a fireworks stand like last year near the Self-Storage Units. Dorthy Chikly seconded; Motion carried 4-0.
Storm Water Control Utility Bill: Following discussion, item was marked for review at a later time.
Residency on
Info from BG Consultants: Consensus was to keep the information for future reference.
Additional new business:
Mayor Schultz read a Thank You letter from Paul Mohler.
Mayor Schultz made the following recommendations for Council Liaisons:
Tadd Goodyear will work with Streets and the Fair Board.
Jon Brady will work with Sewer and Water and PRIDE.
Jim Gates will work with Park and Rec and Planning and Zoning.
Carol Baughman will work with Law and the Library.
Dorthy Chikly will work with Administration and the Cemetery Board.
There was discussion about purchasing a degreaser/clarifier for the lift stations. Consensus was that we needed more information.
No more new business.
At 8:45PM a 10-minute break was called.
At 8:55PM the meeting resumed.
Unfinished business:
Building at 323 Maple: The new owner, Scott Averill, had made a request to borrow the City Dump Truck to help with the building clean-up. Following lengthy discussion, the Consensus was to not allow the request. Discussion continued regarding the timeline for bringing the building back to a safe condition. Consensus was that Mayor Schultz would contact Mr. Averill and ask that an update be given by the next Council Meeting. Mayor Schultz was to also let Scott know about the decision regarding the Dump Truck.
Planning and Zoning:
Consensus was to request that a Planning and Zoning Meeting be set to
discuss the
Wayne White left at 9:20PM.
Rec Commission update: Following discussion, Dorthy Chikly moved to appoint Scott Warren and Noel Edwards to the Rec Commission. Jon Brady seconded; Motion passed unanimously.
We’ll need additional names. Perhaps a special meeting can be scheduled to address the remaining openings.
Mark Jones Water Meter: Following discussion, Jim Gates moved to split the $129.65 over six months. Carol Baughman seconded.
Officer Harmison was called out at 9:45PM.
Following discussion, Jim Gates asked to rescind his motion. Carol Baughman agreed. Motion to rescind carried 4-0.
Jim Gates moved to accept in consideration the work Mark has done in lieu of the remaining balance. Dorthy Chikly seconded. Motion carried 3-1, with Jon Brady opposed. Mayor Young will write a letter to Mark Jones to let him know of the Council decision.
2nd FT Police Officer: This will be continued until next meeting.
Additional UF Business:
Mayor Schultz discussed the recent Mayor’s Conference and Governing Body
Institute in
No more unfinished business.
CITY OFFICER REPORTS:
LAW: Officer Harmison had not yet returned. Jon Brady moved to approve the Law Report. Carol Baughman seconded; Motion carried 4-0.
MAINTENANCE: Curtis Musick gave the report in Steve Simmons’ absence. There was further discussion about utilizing the Overbrook Veterinary. Jon Brady was named as the Animal Control Liaison. Following discussion, Steve and Jon are to work on an outline with Tom Sanders.
Additional Maintenance issues discussed were developing a regular fire hydrant flushing plan and culvert replacement. Consensus was for Steve to get a bid from Leo Lang for the Box Culvert near WrenchBenders.
At 10:05PM Officer Harmison returned.
The trailer discussion was tabled. Perhaps it can be worked in to the Budget.
TREASURER: Patty Hylton presented her report. A new line will be created for the Park and Rec Mill Levy. Jim Long will be here to do the Audit on May 26th.
CLERK: Jim Koger gave the Clerk report.
COUNCIL MEMBER COMMENTS:
Jon Brady discussed the Tire Grant. Dorthy Chikly moved to pay (making sure that we got the reimbursement). Carol Baughman seconded. Motion Carried 4-0.
Jim Gates thanked everyone and told them that he appreciated the confidence we had in his filling the open Council Seat.
Carol Baughman and Dorthy Chikly: none.
Mayor Schultz asked Officer Harmison to give his Law Report. Consensus was for Officer Harmison to work with Mayor Schultz on sending a letter regarding unmowed yards. Ed will also work on untagged cars. There was discussion about an ordinance to fence pools. No action was taken.
COMMENTS FROM PUBLIC
NOT ON THE AGENDA: None
MAYOR’S REPORT: Mayor Schultz indicated his desire to keep meetings from running over three hours. The Clerk was requested to get packets out earlier. Work Sessions can be an option if there is too much to cover in one meeting.
ADJOURNMENT:
There being no further business to come before the Council, on a motion duly made and seconded by Dorthy Chikly and Jim Gates, the meeting was adjourned at 11:08 PM.
Respectfully submitted,
Jim Koger
City Clerk
Approved June 10, 2009