CITY OF OVERBROOK                 DRAFT 

 

MINUTES           REGULAR COUNCIL MEETING                   July 8, 2009     7PM      Overbrook City Hall

 

MEMBERS PRESENT:      Jim Gates, Dorthy Chikly, Jon Brady, Carol Baughman, Tadd Goodyear and Mayor Don Schultz.   

 

OTHERS PRESENT:         Stephanie Watson, Nancy Durbin, Bob Bostrom, Kit Bostrom, Joanne Lemberger, Darrell Simpson, Randy Boudeman, Steve Pegram, John Divine, John Krewson, Anita Maichel, Curtis Musick, Steve Simmons, Jim Koger, Karl Umscheid, Shawn Worden, Zac Anshutz, Trudy Anshutz, Bruce Smith, Jennifer Anshutz, Bev Hix, Bruce Rinkes, Ed Harmison, Wayne White, Mark Jones, Sandy Gustin (8:17PM) and 3 guests.

 

The meeting was called to order by Mayor Don Schultz at 7:00 PM after which roll call determined the presence of a quorum.

 

CONSENT AGENDA:  There was discussion about the wording regarding the skid steer on the June 10th Minutes.  No action was taken.  Following discussion regarding the Warrants, Jim Gates moved to approve the Consent Agenda; Dorthy Chikly seconded.  Motion carried 5-0.

 

Santa Fe Trail Days:  Nancy Durbin discussed the upcoming Santa Fe Trail Days festival with the Council.  The event will be held in Overbrook on October 2nd & 3rd.  Dorthy Chikly moved to close Cedar for the Santa Fe Trail Days Street Dance and to approve an ad for $100 for the event.  Jim Gates seconded; Motion carried 5-0.  Jim Koger is to get the ad revision to Nancy Durbin by mid-August.

 

Osage County Economic Development:  Stephanie Watson discussed the ongoing Business Retention and Expansion Survey.  It is very important to hand out Neighborhood Revitalization Program Packets to Building Permit applicants.  Stephanie also discussed area tourism and recent area real estate trends.  There are funds available for Seniors who need part-time income.

 

Meadowbrook 2 Sidewalks:  Jennifer Anshutz was at the Council Meeting to request that the Council reconsider their previous decision to not approve a special assessment for the construction of a sidewalk from Trail Drive to the Ball Parks and from Sunflower Drive to the new park.  Consensus was to discuss issue with Michael Coffman and address the question at the next regular Council Meeting.

                       

Management Firm:  John Divine Where we are now and where do we want to be in 8 years?  Mr. Divine gave a presentation in regards to what his company could do to help our City accomplish in terms of identifying and realizing our goals. 

 

Parking on Surrey Lane:  John Krewson and Anita Maichel, 302 Surrey Lane, were at the Council Meeting to address a problem they were having getting in and out of their new garage.  Neighbors park on the west side of Surrey Lane making it difficult to get out of the driveway.  Following discussion, the consensus was to talk to the neighboring property owner about making place to park off street.  We are to follow-up with John Krewson.

 

Gate Request:  Randy Boudeman and Dr. Steve Pegram addressed the Council in regard to the bus parking at OAC.  Following discussion, the plan is to park on the east side.  Dr. Pegram will follow-up with Jim Koger.  

 

Housing Authority:  Bruce Smith gave a report on the Housing Authority.  Michael Coffman is reviewing the original 1979 resolution. 

 

At 8:32 PM a 10 minute break was called.  The meeting was called back to order at 8:42PM.

 

Sewer update:  Bruce Rinkes gave the sewer update in Vic Robbins’ absence.  Final Plans are not done.  We should have the answer soon from the Pipeline Company.  King Engineering needs to know the anniversary date of the award. 

 

Mark Jones Animal Control Discussion:  Following discussion, the consensus was that we would review the possibility of extending what defines a kennel from 4 months to 6 months.  We will follow-up at a future meeting.  Further discussion regarded the use of invisible fence.  No building permit is needed.  Homeowner may be asked to put a sign indicating that they are using an invisible fence.

 

The Mayor at this time recommended an adjustment to the Agenda and asked that New Business Item A be addressed before we go to unfinished business.

 

Sidewalk in front of First Security Bank:  Darrell Simpson addressed the Council about repairing the sidewalk in front of First Security Bank.  Following discussion, the consensus was to review the business owner/city obligation regarding sidewalks.  We will re-address this at the next Council Meeting.

 

UNFINISHED BUSINESS:

a.  Rec Commission update:   Following discussion, Jim Gates moved to amend the Recreation Commission Ordinance to read that at least 3 of the members must live in town.  As many as two could live out of town.  Dorthy Chikly seconded; Motion carried 3-2.  Dorthy Chikly moved to appoint Karl Umscheid to the Recreation Commission.  Tadd Goodyear seconded; Motion carried 5-0.

 

b.  Ridgeway Lodge window:       Following discussion, the consensus was to get another bid, possibly from David Sowers.

c.  Bus gate request:  discussed earlier in the meeting.

d.  Cold patch purchase: matter was tabled.

e.  Wallace and WrenchBender culverts:   matter was tabled.

f.  Any other unfinished business:

Manhole at 105 Elm:  following discussion, Jim Koger is to work with Vic and Michael to see if we have an easement.  Steve Simmons is to help locate.

 

Tower Maintenance:  following discussion, consensus was to get a comparative bid.

Tractor Repair:  following discussion, Dorthy Chikly moved to pay $100 for gas for having tractor hauled to Lawrence for repair.  Tadd Goodyear seconded;  Motion carried 5-0.

 

Fishing Ordinance Overbrook City Lake:  Following discussion, Jon Brady moved to reference the recommendation from Ks Wildlife and Parks.  Dorthy Chikly seconded.  Motion carried 5-0.  Jim Koger is to follow-up with Michael Coffman.

 

2nd FT Police Officer:  Carol Baughman moved to offer the 2nd FT Police Officer Job to Officer Shane Quigley.  Jim Gates seconded; Following discussion, Jim Gates moved to have an Executive Session with Officer Harmison for 10 minutes to discuss matter related to non-elected personnel.  Carol Baughman seconded; Motion carried 5-0.  The Executive Session began at  10:07 PM.   At 10:17 PM the meeting resumed.  No decisions were made and no action was taken as a result of the Executive Session.  There was no more discussion, so the motion was called.  The Motion passed 5-0.  The 2nd FT Police Officer Position was offered to Officer Quigley and he accepted.  Welcome Officer Quigley!

 

ATV Discussion:  Consensus was to give this to Michael Coffman for review.

Beaver at Overbrook City Lake:  nothing to report.

Building at 323 Maple:  no new news.

                       

There was no other unfinished business.

 

NEW BUSINESS                 

a. Sidewalk in front of First Security Bank.  Item addressed previously in meeting.

b. Skid Steer discussion:  item was tabled.

c. Signers for Sewer Rehab:  Consensus was to sign form.

d. Work Ready:  Mayor Schultz followed-up on he had learned about the Work-Ready program, a resource we could use for hiring.

e. Ordinance 159 Review:  Consensus was for Jim Koger to pull our current ordinance for review next meeting.        

f.  Sidewalk at Jones Park: Following discussion, Jon Brady moved, based on Patty Hylton’s assurance, to front the money for the sidewalk at Jones Park (from the Rotary Shelter to over the dam of the Children’s Fishing Pond to the dam on the east side of the City Lake.  This money will be reimbursed from the Trail Grant.  Dorthy Chikly seconded; Motion carried 5-0.

 

g. Zoning Issues:  Following discussion regarding a zoning change on Maple Street, Consensus was to work in conjunction with Planning and Zoning on this issue plus the flood plain verbage, new subdivision section, culverts and an updated zoning map.  We will follow-up at a future date.

 

h. Mitigation Plan:  Sheila Dale found 8 pages of data that needed correction.  Jim Koger and Carol Baughman are to follow-up with the County on this.

i.  Water Line Valve Replacement:  Following discussion, it was decided to review this further next meeting.

j. Any other new business:

Conrad’s Special Event Permit, Sept 18 and 25th 2009:  Following discussion, Jon moved to approve the request.  Jim Gates seconded;  Motion carried 5-0.

           

There was no other new business

 

CITY OFFICER REPORTS:

 

LAW:  Officer Harmison gave his report.  Officer Harmison will bring info on a vehicle next month.  The Police Department had received a request to have fireworks on the 18th at the fair.  The Council recommended that the request be forwarded to the fair board.  The Police Department will utilize 6 Part-Time Officers during the fair.

 

MAINTENANCE: Steve Simmons gave his report.  Discussion items included:  1). Pothole at 6th and Oak, 2). Spray, and 3). the well house repair.  Steve will work on these items.

 

TREASURER: Patty Hylton was absent.

 

CLERK: Jim Koger gave the Clerk report.   Following discussion, the clerk was asked to check on an overhead projector and to update the website.

 

COUNCIL MEMBER COMMENTS:

 

Jon Brady, Jim Gates, Carol Baughman and Dorthy Chikly:  None.

Tadd Goodyear:  He’ll follow-up on the drainage to the west of his home.

 

MAYOR’S REPORT:  The Mayor requested that a discussion regarding routes for larger trucks be a future agenda item.

 

COMMENTS FROM PUBLIC NOT ON THE AGENDA:  Karl Umscheid indicated that he would call the Officer on duty the next time he saw the beaver at the City Lake.

 

At 11:37PM, Jim Gates moved to have a 15 minute Executive Session to discuss matters related to non-elected personnel.  Dorthy Chikly seconded; Motion carried.

 

The meeting came back in session at 11:54PM.  No decisions were made nor were any actions taken as a result of the Executive Session.

 

ADJOURNMENT:

There being no further business to come before the Council, on a motion duly made and seconded by Jim Gates and Dorthy Chikly, the meeting was adjourned at 11:58PM.

 

Respectfully submitted,

 

 

Jim Koger

City Clerk