CITY OF OVERBROOK                   DRAFT           

 

MINUTES       PUBLIC HEARING FOLLOWED BY THE REGULAR COUNCIL MEETING                  

October 14, 2009     6PM      Overbrook Attendance Center Gymnasium

 

MEMBERS PRESENT:       Tadd Goodyear, Jon Brady, Dorthy Chikly, Jim Gates and Mayor Don Schultz.  Carol Baughman was absent.             

 

OTHERS PRESENT:            Patty Hylton, Kit Bostrom, Bill Jacobs, Jim Koger, Jim Foster, Mike Pruitt, Glen Tyson, Ed Harmison, Bev Hix, Kris Stangis, Bruce Sisson, Bob Sisson, Larry Coursen, Leora Woodruff, Richard Douglass, Linda Douglass, Donna Crawford, Jack Young, Gerald Allen, Curt Musick, Charley Musick, Linda Musick, Chuck Musick, Max Friesen, Ron Garcia, Jon Wilhite, Dave Malone, Steve Simmons, RW Vaught, Rex Fleming and two guests.

 

The Public Hearing was called to order at 6:05PM.  A quorum was present.

 

Public Hearing purpose of this hearing is to present important information regarding a proposed project to repair and upgrade approximately 70-percent of our City streets.

 

Mayor Schultz thanked everyone for coming and then gave a brief description of the project.

 

Presentations were given by Bill Jacobs from King Engineering, Donna Crawford from Governmental Assistance Services, and Dale Malone from MKM Consulting, LLC..

 

Comments were received from the public.

 

Closing comments were given by the Mayor and at 7:08 pm the Hearing was closed.

 

The regular meeting was called to order at 7:15 PM by Mayor Schultz, after which the clerk took roll call to determine that a quorum was present.  Carol Baughman was absent.

 

OTHERS PRESENT:    Steve Simmons, RW Vaught, Curt Musick, Ed Harmison, Jim Koger, Kit Bostrom, Patty Hylton, Karl Umscheid, Shawn Worden.

 

Consent Agenda: Following Discussion, Jim Gates moved to approve the Consent Agenda as presented.  Dorthy Chikly seconded; Motion carried 4-0.

 

Street Project:  Following discussion which included clarification on what would be done to Devon St. and Surrey Lane, Jim Gates moved to go ahead and apply for the Street Grant.  Tadd Goodyear seconded; Motion carried 3-1 with Jon Brady opposed.  Tadd Goodyear moved to approve Ordinance #345.  Jim Gates seconded.  Discussion:  the changes to Devon St. and Surrey Lane are included in the motion.  Motion carried 4-0.  Dorthy Chikly moved to approve Resolution 2009-09.  Jim Gates seconded; Motion carried 4-0.    Next Donna Crawford led the discussion in regards to Resolution 2009-10 and 2009-11.  Jim Gates moved to accept Resolution 2009-10, with the updated amount from the Inter-local agreement with the County. Dorthy Chikly seconded.  Following discussion, Jim Gates moved to amend his motion to read that the Council gives the Mayor authority to sign the Inter-local agreement that Donna Crawford reaches with the County.  The Inter-local is to be attached to the Resolution. Dorthy Chikly repeated her second. Motion carried 4-0.  Following discussion, Dorthy Chikly moved to approve Resolution 2009-11.  Tadd Goodyear seconded; Motion carried 4-0.  Discussion continued in regards to the Assurances and Certifications document.  Dorthy Chikly moved to adopt the document.  Jim Gates seconded; Motion carried 4-0. 

 

Sewer update:  Vic Robbins was absent.  Following discussion, Jon Brady moved to pay Governmental Assistance Services and request the draw for reimbursement.  Tadd Goodyear seconded; Motion carried 4-0.  No further action was taken.

 

Well Repair:  RW Vaught addressed the Council.  His company offers equipment that allows for remote monitoring and control of Well Systems. No action was taken.  The Council thanked Mr. Vaught for coming. The rest of the Well Repair discussion was moved to Unfinished Business.

 

Recreation Commission Update:  Karl Umscheid gave the Recreation Commission report.  There was discussion about locking the new bathrooms.  Consensus was that Steve Simmons would lock and unlock the bathrooms each day.  The bathrooms would be open approximately from daylight to dark each day.

 

 

UNFINISHED BUSINESS:

a.  Ridgeway Lodge window:  No new information.

           

b.  323 Maple Update:  Indication was that we would receive a report in the next day or so.  No action taken.

           

c.  Dump Truck spreader repair:  Parts are in now.

           

d.  Update on Maintenance Superintendent applications *Note may require an executive session :  Following discussion, this item was tabled until next meeting.

           

e. Website: Following discussion, this item was tabled until next meeting.

           

f.  any other unfinished business    

1.  Well #3 Repair:  Following discussion, Tadd Goodyear moved to authorize up to $5,000.00 to pull the well and get the motor repaired.   Jim Gates       seconded;  Motion carried 3-1 with Dorthy Chikly opposed.  The consensus was for no action on Wells 1&2 until after the flow test results are obtained from KRWA.  KRWA also provided a spreadsheet to help calculate the cost for us to produce our water.

 

There was no other unfinished business.

 

At 8:35 PM a five minute break was called.  The meeting resumed at 8:40 PM.

 

NEW BUSINESS                

 

At this point in the meeting, Mayor Schultz requested a change in the order of Agenda Items.  Item B will be the first New Business Item. 

           

b. Towing of Vehicles:  Ron Garcia discussed the towing of his vehicle with the Council and Officer Harmison.  Following this discussion, Tadd Goodyear moved to give Mr. Garcia his $75 back.  Dorthy Chikly seconded; Motion carried 4-0.  The Clerk is to process the refund.

 

a. Street Light Request  100 block of  Sunflower Drive:  Following discussion, Jim Gates moved to approve to approve the request.  Dorthy Chikly seconded; Motion carried 4-0.  The clerk is to send the request to Westar.

 

c. Cell Phone for City Clerk:  Following discussion, Jim Gates moved to purchase a cell phone for the Clerk to use and to add it to the City Plan.  Dorthy Chikly seconded; Motion approved 4-0.

 

d. Purchase Order Review:  Following discussion, Mayor Schultz will work with the clerk on this item.

           

e. any other new business

1.  Condition of Building at 704 Maple:  Officer Harmison presented photos of the home at 704 Maple.  No one lives there.  Following discussion, consensus

was that the clerk would issue a letter asking for a response of intention.  A response is desired by next meeting. 

                       

2.  Driving thru Fairgrounds:  There was discussion about this being a problem.  No action was taken.

                       

3.  Old stuff in rural pump house, well house, 1&2:  Following discussion, consensus was to remove when possible.  

           

There was no other new business.

 

Three unfinished Business items were addressed at this time:

1.  Court will move to the second Thursday of the month beginning in December.  Michael will work on the Ordinance;

2.  The consensus was to get the well house repair done as soon as possible; and

3.  The Clerk is to discuss the Flood Plain Map Ordinance with Planning and Zoning at their meeting next week.

 

 

CITY OFFICER REPORTS:

 

LAW:  Officer Harmison gave his report. 

 

MAINTENANCE: Steve Simmons gave his report.  Discussion items included:  1). Chemical Inventory, and 2). Seasonal Help.  

 

Consensus was to eliminate the 15 hour per week position.  Mayor Schultz will speak with Sam Nihiser.

 

TREASURER: Patty Hylton gave the Treasurer report.  Patty will speak with Dave Malone about the possibility of consolidating some of our other debt at a lower interest rate.  Following discussion, Patty’s recommendation was to be conservative during the last months of 2009, focusing on critical needs first and foremost.

 

CLERK: Jim Koger gave the Clerk report.  After review, Tadd moved to pay the additional warrants.  Jim Gates seconded; Motion carried 4-0.

 

COUNCIL MEMBER COMMENTS:

 

Jon Brady:  Council Member Brady expressed concern over continued drink, food, and ice purchases.  Consensus was that this was not necessary at this time of year.

 

Jim Gates, Tadd Goodyear and Dorthy Chikly:  None.

 

MAYOR’S REPORT:  Mayor Schultz indicated that the League Regional Dinner would be November 19th in Shawnee Mission.  He will be going to the Dinner- it’s on a Thursday. If anyone else wants to go, please let Don know.

 

COMMENTS FROM PUBLIC NOT ON THE AGENDA:  none

 

ADJOURNMENT:

There being no further business to come before the Council, on a motion duly made and seconded by Dorthy Chikly and Jon Brady, the meeting was adjourned at 9:38PM.

 

Respectfully submitted,

 

Jim Koger

City Clerk