CITY OF
MINUTES REGULAR
COUNCIL MEETING December
10, 2008
MEMBERS PRESENT: Don Schultz, Dorthy Chikly, Bob Sisson, Larry Coursen, Tadd Goodyear, and Mayor Jack Young.
OTHERS PRESENT: Patty Hylton, Jim Koger, Steve Simmons, Curtis Musick, Pat Martin, Jon Brady, Eula Lee Fuller, Bev Hix, Dennis Graves, and Mike Graham. Jason Supple, Vic Robbins, Michael Coffman, and Dave Penrod arrived shortly after the meeting began.
The meeting was called to order by Mayor Jack Young at 7:00 PM after which roll call determined the presence of a quorum.
MINUTES: Larry Coursen moved to approve the Minutes from the November 12, 2008 Regular Council Meeting. Tadd Goodyear seconded; Motion approved 5-0.
WARRANTS: Warrants will be discussed during the Treasurer report.
323 MAPLE: Following discussion, we will solicit bid from McPherson Construction. Jim is to follow-up with David Peimann and report next meeting.
MEADOWBROOK II SIDEWALKS TO
SEWER LOCATION 701 W. 2nd Mike Graham: Following discussion, the Council recommended that Mike contact David Peimann to see if there is an easement. We will discuss the issue further once that has been determined.
SEWER UPDATE: Vic Robbins Trench Settlement Re-seeding Phase 2 design work continues on lagoons. The Grant decision should be received in January. Our effluent for October had a slight exceedence for BOD & SS primarily because of high algae. This is not unusual for September or October. We need to continue to regularly check the influent structure so it doesn’t plug with floating debris. Shop towels continue to be a problem. There was discussion about clean water getting in to the sewer from foundation drains. Jim Koger is to call Ed Hickman about repairs for the East Lift Station. The Council instructed Jim Koger to include a note about the heavy paper towels with the next Utility Bill.
PRIDE RECYCLING UPDATE: Progress being made, PRIDE will continue working on the project.
NEW BUSINESS:
2009 Liquor/Cereal Malt Beverage/Game Machine/etc License renewal: Bob Sisson moved to approve the licenses for Casey’s, Conrad’s, O’Bryhim’s and The Patch. Dorthy Chikly seconded; Motion carried 5-0.
Planning and Zoning:
Tadd Goodyear moved to accept the Planning and Zoning recommendation to
approve Nolan McIver’s request for Zoning Change from M-1 to R-2 for the block
east of
Parking in alley near 5th and Cedar: Consensus was that parking was being done on private property. Jim Koger is to discuss this with Mr. Birrell.
Additional Pt. Maintenance Employee: Following discussion, Bob Sisson moved to allow Curtis Musick to work up to 32 hours/week. Don Schultz seconded; Motion approved 5-0. Tadd Goodyear moved to open the tree dump at the sewer pond for 2 hours on Friday afternoon. Bob Sisson seconded; Motion Carried 5-0. There is work to be done to get the tree dump ready. The opening date will be determined soon.
New NFIP Map: The Council reviewed the new NFIP map. No changes appeared necessary.
Replacement Aerator:
Don Schultz moved to purchase the replacement aerator for the
Forms for Activity Reports: There was discussion about the type of Activity Forms the Council would like to see from the different departments.
UNFINISHED BUSINESS:
Ballot question Second FT Police Officer update/discussion: The Special Advisory Election for this issue will be held December 16, 2008 at the Overbrook Public Library. Polls will be open from 7AM to 7PM.
Housing Authority: Tadd Goodyear moved to name Jim Koger to the Housing Authority Board. Dorthy Chikly seconded; Motion carried 5-0.
KS Gas Service/Shop: Mayor Young will sign the contract to get the service installed.
Repairs at Well #4: Following discussion, Dorthy Chikly moved to accept the bid from Russell Smith Electric. Bob Sisson seconded; Motion carried 5-0.
Utility Bill Ordinance Update: We will hold a special working meeting December 3rd at 9AM to work on updating our Utility Bill Ordinances. The meeting will be at City Hall.
Additional follow-up was discussed in regards to past unfinished business items. Mayor Young and Jim Koger are to follow-up on previous sewer related items from work at 206 W. Market. Jim is to check with Crossroads regarding the status of our project.
CITY OFFICER REPORTS:
LAW: The Law Report is in your packet. Officer Harmison was absent.
MAINTENANCE: Steve Simmons gave his report.
TREASURER: Following discussion, Tadd Goodyear moved to pay warrants. Dorthy Chikly seconded; Motion carried 5-0. Patty Hylton gave the Treasurer Report. Bob Sisson moved to give the same bonus as last year, $50 for FT employees, $25 for PT employees. Tadd Goodyear seconded; Motion carried 5-0. Don Schultz moved to pay the KPERS/KPF differential as we have in the past. Bob Sisson seconded; Motion carried 5-0. Jim Koger, Steve Simmons, and Ed Harmison are to get vacation info to Patty for the Dec 23rd Payroll. Discussion included
CLERK: Jim Koger gave the Clerk report. Jim is to follow-up on the well payments with Tadd. City Hall will be closed December 26th.
COMMENTS FROM PUBLIC NOT ON THE AGENDA: Jon Brady indicated that the bill for
gravelling
COUNCIL MEMBER COMMENTS:
Tadd Goodyear, Bob Sisson, Don Schultz: None.
Dorthy Chikly asked Jim Koger to thank Beverly Hix for the brownies.
Larry Coursen asked if the credit cards have been closed for the employees who no longer are employed by the City. Jim Koger verified that they have been closed.
MAYOR’S REPORT:
none
ADJOURNMENT:
There being no further business to come before the Council, on a motion duly made and seconded by Dorthy Chikly and Larry Coursen, the meeting was adjourned at 10:23 PM.
Respectfully submitted,
Jim Koger
City Clerk
Approved 01/14/09